Cairo-Vale Chip Rock Purchase

The Oregon Department of Transportation is requesting bids for the supply, delivery, and stockpiling of 3,300 cubic yards of Graded Medium (3/8-No. 4) chip seal aggregate at the ODOT Vale Sand Shed, 1779 John Day Highway, Vale, Oregon, under ITB S-73000-00017056, with bids due June 16, 2026. A 5% Buy Oregon preference applies to goods fabricated or processed entirely in Oregon, with an additional 5% preference for Oregon resident bidders or bidders headquartered in Oregon that qualify; reciprocal preferences will apply to out-of-state bidders based on preferences their home states grant to local bidders.

The aggregate must meet 2024 Oregon Standard Specifications for Construction, with at least 90 percent fractured on two faces and meeting specified grading standards. Contractors must notify the Oregon Utility Notification Center (811) prior to work and obtain ODOT Project Manager approval for stockpile placement. All work must be completed by November 15, 2026, with early delivery encouraged.

Measurement and payment are based on cross-section measurement of completed stockpiles in cubic yards with a 5% variance allowance; truck measure is not acceptable. Any overage exceeding 5% of the bid quantity will be rejected and removed by the contractor at no cost to ODOT. Payment is based on fixed unit prices per cubic yard for accepted material, with no separate charges for source development, site preparation, hauling, or placement. No retainage applies; payment is due upon completion and submission of a bill to the Project Manager.

Bidders must demonstrate a minimum of three years of experience providing similar goods and services and submit at least three references for comparable work completed within the last three years. The contractor must maintain Commercial General Liability insurance of $1,000,000 per occurrence / $2,000,000 annual aggregate and Automobile Liability insurance of $1,000,000 combined single limit. All goods are delivered F.O.B. destination with transportation and handling charges paid by the contractor. Selected bidders must provide certificates of insurance, tax documentation, business registry information, and a signed Responsibility Inquiry form within five business days of the intent-to-award notice.