Caernarvon Township 2026 Maintenance Project

The Caernarvon Township Board of Supervisors in Berks County, Pennsylvania is procuring contractor services for a road maintenance project involving the application of approximately 23,500 square yards of single oil and chip asphalt seal coat on Swamp Road (T-303) spanning 1.86 miles with a width of 21.5 feet. The scope of work includes all labor, materials, equipment, and services necessary for surface preparation, sweeping, cleaning, and application in accordance with Pennsylvania Department of Transportation Publication 408, Section 470, with the contractor responsible for traffic control, utility protection, resident notifications, and post-completion sweeping. Bidders must submit proposals electronically via PennBid (https://pennbid.bonfirehub.com/) by 10:00 a.m. on April 30, 2026, with project information available at no cost through the platform. Work must be substantially completed within 45 calendar days and fully completed within 75 calendar days following the anticipated Notice to Proceed date of June 9, 2026, with liquidated damages assessed at $885.00 per calendar day for failure to meet either deadline. All bidders are required to be PennDOT prequalified, and each proposal must be accompanied by proposal security (bid bond or certified check) equal to ten percent of the total proposal amount, with proposals remaining effective for 45 calendar days from the date of opening. Prevailing wages are not required for this contract.

This procurement contains no specific set-aside designations for disadvantaged enterprises or other restricted organizational categories. Bidders must comply with all applicable Pennsylvania laws, including the Steel Products Procurement Act, the Pennsylvania Human Relations Act, the Public Works Employment Verification Act, and Americans with Disabilities Act requirements. The successful contractor must furnish performance bonds, payment bonds, a certificate of insurance, and a workmen's compensation affidavit within 15 days of receiving the Notice of Award, with contractor liability insurance requiring minimum limits of $2,000,000 general aggregate and $1,000,000 per occurrence, plus excess umbrella liability coverage of $5,000,000. The contract documents do not identify an incumbent vendor or current contractor, and no specific budget range or award value is publicly listed; however, bidders should note that the Caernarvon Township Board of Supervisors reserves the right to accept or reject any or all proposals and may modify or eliminate portions of the project due to budget limitations. Bidders must also submit an anti-collusion affidavit certifying that their proposals have been prepared independently without collusion or coordination with competitors.