Cabinetry Components

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, issued Request for Bid (RFB) 758 2400000165 to establish a Master Agreement for cabinetry components, including installation services. This procurement seeks bids for wood cabinets in oak, maple, and pine with various finishes; cabinet hardware in satin nickel commercial quality; countertops in solid surface materials including Corian, Gibraltar, and Silestone; and laminate countertops in Wilson Art or Formica in standard stock sizes for wall, base, and vanity applications. Bidders must submit supplier part numbers, list prices, and delivery timeframes for each line item detailed in Attachment C Bid Price Sheet, with all pricing submitted exclusively on that form using electronic submission through the Kentucky eProcurement system. The award will be determined on a best value basis allocating 90 points to price (with the lowest bidder receiving maximum points and others scored proportionally) and 10 points for delivery time stated in specific working days. The initial contract period is one year from the award date, with four optional one-year renewal periods available subject to written approval by all parties and potential renegotiation of terms. Written vendor questions were due October 11, 2023, by 10:00 AM ET, with the bid closing date extended from October 19, 2023, to October 26, 2023, at 1:30 PM ET. The successful bidder must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus automobile/truck liability insurance of $1,000,000 combined single limit, with the Commonwealth named as additional insured, and all pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax, with prices remaining firm for at least 60 calendar days after the bid due date.

Reciprocal preference applies to Kentucky resident bidders in accordance with Kentucky Revised Statutes 45A.490-494, and qualified bidder preferences are extended to Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit agencies, with preference values of 20 and 15 percent respectively of maximum points. Bidders claiming Kentucky resident status must affirm authorization to transact business in Kentucky and demonstrate maintenance of corporate income tax filings, unemployment insurance fund payments, and workers' compensation policies for one year prior to contract advertisement, while bidders claiming qualified nonprofit status must attest compliance with applicable requirements, including that at least seventy-five percent of direct labor hours be performed by individuals with severe disabilities. All bidders must complete a mandatory Annual Affidavit and Other Affidavits form under penalty of perjury attesting to campaign finance compliance and applicable bidder status, effective for one year from execution and requiring notarization prior to contract award. Installation services are limited to not exceed 18 percent of cabinet costs, and late delivery will result in a deduction of 1 percent per day from invoices for each day delivery is missed. The solicitation does not specify individual item quantities or provide an explicit contract award value or budget range, as the Master Agreement establishes pricing on an individual item basis with pricing and delivery information captured through the detailed bid price sheet. The contract may be extended to other state agencies with vendor consent, and the Commonwealth reserves the right to cancel the contract with 30 days' notice, with no price increases permitted during the first 12 months; thereafter, increases require 30 days' written notice and documentation of industry-wide price justification.