Cab & Chassis for Master Agreement

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is conducting a Request for Quotation (RFQ 06A 260120-166) to establish a Master Agreement for cab and chassis vehicles to be used by state agencies and municipalities on an as-needed basis. The procurement seeks quotations for new vehicles of the newest model year available across three specifications: Specification 1 (heavy-duty cab and chassis units with standardized features), Specification 2 (single rear wheel, 4-wheel drive extended cab trucks with a minimum 6.4-liter gasoline engine and 11,500-pound GVWR), and Specification 3 (4x4 gasoline-powered extended cab trucks, specifically Ford F-450 or equivalent, with a minimum 6.6-liter, 8-cylinder engine and 16,000 pound GVWR). All vehicles must include mandatory features such as dual airbags, backup cameras, heavy-duty suspensions, towing packages with integrated brake controllers, and compliance with federal and state emissions standards and safety regulations. The Department of Environmental Protection anticipates purchasing up to two units under Specification 1, up to four units under Specification 2, and an unspecified quantity under Specification 3 in the first year. Quotations must be submitted through the State of Maine's Advantage Vendor Self Service (VSS) system by 4:00 p.m. Eastern Standard Time on February 2, 2026, with the contract term anticipated through February 28, 2027, and options to extend for up to four additional manufacture model years. The State will evaluate bids on a best-value basis, assessing compliance with specifications, delivery timelines, and overall state interests, with awards made to the lowest-priced qualified bidder meeting all requirements. All quoted prices must include FOB Destination shipping terms with charges incorporated into the bid response, and prices must be guaranteed firm for the production model year.

The RFQ does not specify set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises based on the available documentation. No incumbent vendors or current contractors are listed in the solicitation materials. Bidders must submit vehicle specification sheets in Microsoft Excel format, factory build sheets, warranty information, and required certifications including debarment forms and conflict-of-interest disclosures; bidders are also encouraged to extend contract pricing to Maine municipalities, political subdivisions, and school districts. The State is exempt from federal, state, and local taxes and will not include these charges in quotations. While the RFQ permits multiple awards and bidders may submit multiple quotations offering alternative items or pricing, no specific award values or budget ranges are provided in the documentation. The procurement includes environmental preferences for mercury-free vehicles and safer alternatives where available and affordable, and all vehicles must meet California certification requirements where applicable. Delivery timelines, measured in calendar days from award, may factor into the bid award decision.