C5613637-D, Boiler Maintenance, Inspection, Calibration and Repair Services

The California Department of Corrections and Rehabilitation is requesting bids for boiler maintenance, inspection, calibration, and repair services across 33 participating CDCR locations statewide under IFB C5613637-D, with bids due November 9, 2026 at 11:00 a.m. Mandatory walk-throughs at specified locations are required to participate in bidding; Attachment 1 details which walk-throughs are mandatory and which are optional. Bidders must also submit letters of inquiry by November 2, 2026.

DVBE participation of no less than 3% is mandatory for bids exceeding $15,000, with DVBE incentive bonuses available up to 5% (not exceeding $500,000). A 5% Small/Micro Business preference is available (not exceeding $50,000), and Non-Small Business entities may claim a 5% preference if demonstrating 25% or greater Small/Micro Business subcontractor participation (not exceeding $50,000).

The scope encompasses preventative maintenance (monthly, quarterly, and annually), unlimited repair and replacement, emergency services outside business hours, source testing coordination, parts replacement, unit replacement support, and equipment rental coordination across fire tube boilers, water tube boilers, thermal fluid heaters, deaerators, water softeners, feed pumps, and heat exchangers. Bidders may submit bids for one or more individual locations or groups and are not required to bid on all locations; however, all line items within any selected location or group must be populated with rates. Estimated hours vary significantly by location, ranging from minimal at smaller facilities to over 5,100 hours for preventative maintenance at California State Prison, Solano.

Contractors must hold a valid California business license and either a C-4 Hot Water Heating and Steam Fitting Contractor License, a B License with a qualified subcontractor, or a General Class A General Engineering Contractor License. Service technicians must have at least two years of on-the-job experience, documented through three professional references or the Service Technician References form.

Pricing is submitted on Exhibit B-1, Rate Sheet, with separate hourly rates for preventative maintenance, repair services during and outside normal business hours, and emergency call response. Each location includes a 25% contingency line item for additional as-needed services. The contract term runs January 1, 2027 through December 31, 2029. Award is made to the lowest responsible bidder; in the event of a tie, CDCR may award based on early-payment discounts offered or through coin toss or lot drawing.