C5613261-D - Boiler and Chiller Water Chemistry Maintenance, Analysis, and Repair Services

The California Department of Corrections and Rehabilitation (CDCR) is issuing an Invitation for Bid (IFB C5613261-D) for boiler and chiller water chemistry maintenance, analysis, and repair services at the California Institution for Men (CIM) in Chino, San Bernardino County. The procurement seeks a contractor to provide comprehensive preventative maintenance, inspection, calibration, analysis, and repair services for boilers and chillers manufactured by Fulton, Raypak, Carrier, York, and Jetson. Specific deliverables include monthly chemical treatments, test kits and reagent refills, testing equipment provision, staff training, chemical pump and timer adjustments, equipment inspection and repair, monthly water chemistry analysis, and written analysis reports. Qualified bidders must possess either a valid California Contractors State License Board (CSLB) C-61/D62 Air and Water Balancing license or C-4 Boiler license, along with Certified Water Technologist (CWT) certification from the Associate of Water Technologies; service technicians must demonstrate at least two years of on-the-job experience supported by three professional references. Bidders must submit rates on the provided Exhibit B-1 for monthly maintenance services, as-needed repair services at hourly rates, and estimated parts costs, with compensation based on per-service rates and hourly rates that comply with California Department of Industrial Relations prevailing wage determinations. An optional bidders' walk-through is scheduled for April 21, 2026, at 9:00 AM; letters of inquiry must be submitted by April 22, 2026; and bids are due electronically by April 29, 2026, at 11:00 AM, with public bid opening occurring on April 30, 2026, at 2:00 PM. The contract term runs from July 1, 2026, through June 30, 2029, with no extension options permitted.

The procurement is exempt from Disabled Veteran Business Enterprise (DVBE) requirements but offers a voluntary DVBE incentive of one to five percent for qualifying bidders. The Small Business Preference Program applies, requiring the state to meet a twenty-five percent small business participation goal. No incumbent vendors or current contractors are identified in the procurement documents. Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence, automobile liability insurance, and workers' compensation coverage. The estimated total bid basis is $100,000, though actual costs depend on actual equipment maintenance needs; fixed allocations for parts and equipment rentals are pre-established, with parts budgets ranging from $50,000 to $100,000 and rental allocations between $30,000 and $75,000 depending on facility requirements. Bidders may offer discounts on invoices paid within 30 days of receipt, with a minimum discount of one percent or $50. The state reserves the right to increase or omit work portions as necessary, with estimated quantities serving as comparison basis only.