C5613170-D - Elevator Maintenance, Inspection, and Repair Services

The California Department of Corrections and Rehabilitation (CDCR) has issued an Invitation for Bid (IFB) for elevator maintenance, inspection, and repair services at Mule Creek State Prison located in Ione, California. The contract covers maintenance and repair of three specific elevators/dumbwaiters: two hydraulic passenger elevators and one Matot Dumbwaiter Floorloader. Required services include monthly preventive maintenance, annual safety inspections, non-emergency repairs with a 24-hour response time, emergency repairs with a 2-hour response time, and parts replacement. Contractors must possess a valid California "C-11" Elevator Contractor License or a "B" license with a qualified "C-11" subcontractor, and employ at least two certified elevator mechanics with verified union apprenticeship or equivalent training. The solicitation (C5613170-D) has a bid due date of December 26, 2025, at 11:00 a.m., with a public bid opening on December 29, 2025, at 2:00 p.m. An optional bidders' walk-through is scheduled for December 16, 2025, at 10:00 a.m., with a notification of intent deadline of December 1, 2025, and letters of inquiry due by December 19, 2025.

The procurement includes specific small business and disadvantaged business enterprise (DVBE) participation requirements, with a 25% Small Business participation goal. The DVBE incentive program offers between 1% and 5% bid adjustment for qualifying DVBE participation, with a maximum incentive of $500,000. Non-small businesses can claim a 5% preference with 25% or greater small/micro-business subcontractor participation. Contractors must provide proof of insurance, including general liability ($1,000,000 minimum), professional liability ($1,000,000 per occurrence), workers' compensation, and automobile liability coverage. The contract term is anticipated to run from approval through December 31, 2030, with pricing based on unit rates for monthly maintenance, annual inspections, load certification, hourly repair rates, and parts costs. Bidders must complete a comprehensive rate sheet (Exhibit B-1), with all prices submitted in U.S. currency and travel time/per diem costs included in quoted rates. The fixed parts estimate is $20,000, and contractors may offer discounts for invoices paid within 30 days, with a minimum one percent discount of at least $50.00.