C5613148-D Facility Rental for Physical Fitness Testing

The California Department of Corrections and Rehabilitation (CDCR), specifically the Office of Peace Officer Selection (OPOS), is seeking a facility rental for conducting Physical Fitness Testing (PFT) for peace officer candidates in San Bernardino County. The procurement is an Invitation for Bid (IFB) for a facility capable of hosting one-day PFT sessions running from 7:30 a.m. to 1:00 p.m., with up to 24 events planned annually. The venue must be located within an 8-mile radius of the OPOS Southern Selection Center in Rancho Cucamonga. Key deliverables include providing a suitable physical space that can accommodate fitness testing for multiple candidates during the specified timeframe. The bid submission deadline is December 9, 2025, at 11:00 a.m., with a public bid opening scheduled for December 10, 2025, at 2:00 p.m. The contract will commence upon approval and is set to run through February 28, 2029, with award determined by the lowest responsible bidder who fully complies with all IFB requirements.

The procurement includes specific set-aside and preference provisions, mandating 25% Small Business (SB) participation and encouraging certified Small Businesses and micro-businesses to submit bids. Bidders can benefit from a 5% Small Business Preference (up to $50,000) and a Disabled Veteran Business Enterprise (DVBE) incentive ranging from 1% to 5% (not exceeding $500,000). Electronic bids must be submitted in PDF format to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, including required documentation such as the Bidder Acknowledgement/Certification form (OBS 300), Rate Sheet (Exhibit B-1), and signed Contractor Certification Clauses. Successful bidders will be required to provide proof of insurance, bonds, licenses, and permits before agreement execution. While specific budget ranges are not explicitly stated, the contract's multi-year nature and the detailed requirements suggest a significant operational commitment from the selected vendor. Bid submissions with file sizes over 40 megabytes must be split into multiple email submissions to accommodate the electronic filing requirements.