C5613083-D - Vehicle and Equipment Transportation Services

The California Department of Corrections and Rehabilitation (CDCR) has issued an Invitation for Bid (IFB) numbered C5613083-D for Vehicle and Equipment Transportation Services across three California regions: Northern, Central, and Southern. The procurement seeks transportation services for medium and heavy-duty vehicle and equipment assets, including operational and non-operational vehicles, mobile equipment, and materials to be transported between various CDCR institutions and facilities. Bidders can submit rates for one or more regions but must provide rates for all items within any selected region. The contract will run from the award date through June 30, 2026, with services performed on an as-needed basis. The bid includes a comprehensive rate structure based on vehicle/equipment weight class, miles driven, and operational status, with estimated quantities provided for planning purposes. Evaluation will be conducted on a lowest-price basis, with potential adjustments for small business and DVBE participation. The bid is due on September 8, 2025, with services covering transportation needs across jurisdictions including Lake Riverside CDP, Marin City CDP, Twin Lakes CDP, Hidden Valley Lake CDP, and Yosemite Lakes CDP.

The solicitation strongly emphasizes small business participation, with CDCR aiming to meet the state's 25% Small Business participation requirement. Certified Small Businesses, Micro Businesses, and Disabled Veteran Business Enterprises (DVBEs) are specifically encouraged to submit bids, with potential bid incentives available for DVBE participation. Bidders must include rates for both operational and non-operational miles across distance ranges from 0-600 miles, with a 25% allocation for unforeseeable services. The rate sheet allows for invoice discounts of at least 1% for payments within 30 days, with a minimum discount of $50. In case of tied bids, preference will be given to the lowest responsible bid with the highest discount, and if discounts are also tied, a public coin toss will determine the winner. While specific total contract value is not explicitly stated, the comprehensive rate structure and statewide coverage suggest a potentially significant procurement opportunity for transportation service providers. The state explicitly notes there are no guarantees of service requests under this agreement, emphasizing the as-needed nature of the contract.