C5613070-D - Water Treatment Filters Maintenance, Repair, and Inspection Services

The California Department of Corrections and Rehabilitation (CDCR) has issued an Invitation for Bid (IFB) for water treatment filters maintenance, repair, and inspection services at Centinela State Prison in Imperial, California. The procurement seeks a contractor to provide comprehensive services for three Roberts Filters P700 Pacer II units, including annual maintenance inspections, repair services during both normal and non-business hours, emergency repair services, parts replacement, and equipment calibration. Bidders must possess a valid California Contractors State License "A" General Engineering Contractor License and demonstrate either factory training on Roberts Filters equipment or a minimum of five years of documented experience within the past five years. The solicitation requires detailed hourly rate submissions for various service categories, with a mandatory Rate Sheet (Exhibit B-1) that must be completely filled out. Key procurement dates include an optional bidders' walk-through on November 13, 2025, at 10:00 AM, with letters of inquiry due by November 14, 2025, and final bids due November 21, 2025, by 11:00 AM. The public bid opening is scheduled for November 24, 2025, at 2:00 PM via conference call, with an anticipated contract term from April 1, 2026, to March 31, 2029.

The procurement includes specific small business and disadvantaged business enterprise requirements, mandating 25% Small Business participation and offering a three to five percent incentive for Disabled Veteran Business Enterprises (DVBE). Contractors must comply with institutional security requirements, obtain gate clearance, and adhere to Prison Rape Elimination Act (PREA) standards and institutional conduct regulations. The contract includes a maximum parts estimate of $300,000 for the entire three-year term, with bidders required to provide pricing for all service categories, including normal and emergency repair hours both during and outside business hours. The State reserves the right to reject any and all bids and waive immaterial deviations. Invoicing will be contingent upon submission and approval of detailed Service Reports, and contractors are encouraged to offer early payment discounts of at least one percent to potentially gain a competitive advantage in the bid evaluation process. All work must be performed to the satisfaction of the Institution Contract Liaison, with pricing to be submitted in U.S. currency and inclusive of all expenses, including travel time and per diem.