C5612628-D: Refrigerator/Freezer Van/Container Rental and Maintenance Services

The California Department of Corrections and Rehabilitation (CDCR) is seeking a Master Agreement for Refrigerator/Freezer Van/Container Rental and Maintenance Services through an Invitation for Bid (IFB) numbered C5612628-D. The procurement requires contractors to provide self-contained refrigeration units that are 8 ft. W x 8.5 ft. H x 48 ft. L, capable of operating on gas, diesel, or electric power, with temperature maintenance capabilities from -10 to 35 degrees Fahrenheit. Contractors must be able to deliver fully operational vans/containers within 12 hours of notification and provide maintenance/repair services within 24 hours. The contract will cover 39 CDCR locations statewide, with equipment needs ranging from 1-24 units per location. The bid is due on February 19, 2025, at 11:00 AM, with a public bid opening on February 20, 2025, at 2:00 PM. The contract term is scheduled from July 1, 2025, through May 31, 2028, with CDCR reserving the right to augment the agreement amount by 25-100% of the total bid amount.

The procurement includes specific set-aside requirements, mandating 25% Small Business participation with preference programs offering 5% up to $50,000 for Small Businesses and 1-5% up to $500,000 for Disabled Veteran Business Enterprises (DVBE). Bidders are not required to bid on all 39 locations but must provide comprehensive pricing for the locations they choose to serve. The rate structure includes weekly (7 consecutive days) and monthly (30 consecutive days) rental options, with prorated daily rates available for extended periods. Pricing must be all-inclusive, covering labor, transportation, materials, supplies, permits, licenses, taxes, and fees. While no specific budget range is provided, the contract allows for flexible pricing and potential volume adjustments. A minimal discount incentive is included, with bids offering at least a 1% discount (minimum $50) for invoices paid within 30 days potentially receiving preference in case of a tie. The CDCR emphasizes that listed quantities are estimates, and there are no guarantees of service requests.