C5612610-D, Rebid 1 Emergency Generator Maintenance, Inspection, and Repair Service

The California Department of Corrections and Rehabilitation (CDCR) is seeking a qualified contractor to provide comprehensive emergency generator maintenance, inspection, and repair services for Pelican Bay State Prison through Invitation for Bid (IFB) Number C5612610-D, Rebid 1. The solicitation requires a contractor capable of performing annual maintenance, quarterly inspections, load bank testing, and various repair services for multiple emergency generators ranging from 12.5 KW to 1000 KW. Bidders must possess a C-10 Electrical Contractor license and provide detailed documentation including service technician training certifications and professional references. The bid documents were released on April 7, 2025, with bid submissions due by May 13, 2025 at 11:00 AM, and a public bid opening scheduled for May 15, 2025 at 2:00 PM. An optional bidders' walk-through is planned for April 23, 2025 at 9:00 AM. Bid evaluation will involve comprehensive review of pricing, service capabilities, and technical qualifications, with the state applying a DVBE incentive of up to 5% during the assessment process.

The procurement includes a mandatory Disabled Veteran Business Enterprise (DVBE) participation goal of 3% for bids exceeding $15,000, with specific requirements for small and diverse business engagement. Contractors must provide extensive insurance coverage, including commercial general liability and automobile liability policies. The contract term is set to conclude on June 30, 2026, with services commencing upon state approval. The estimated parts and generator replacement budget for the entire contract term is $500,000, with the state reserving the right to augment the agreement dollar amount by 25-100% of the total bid amount. Bidders are required to submit comprehensive pricing across multiple service categories, including annual and quarterly maintenance, emergency repairs, and equipment rental rates. In the event of tied bids, resolution will prioritize the lowest responsible bid with the highest discount, with a public coin toss serving as a final tiebreaker if discounts are equally matched. Contractors may also offer a discount of at least 1% on invoices paid within 30 days, with a minimum discount of $50.