C5612591-D - Sexual Assault Forensic Examinations (S. A. F. E)

The California Department of Corrections and Rehabilitation (CDCR) is seeking Sexual Assault Forensic Examination (S.A.F.E) services for three state prison facilities in Kern County: Kern Valley State Prison, North Kern State Prison, and Wasco State Prison. The procurement is an Invitation for Bid (IFB) with solicitation number C5612591-D, requiring providers to deliver comprehensive forensic examination services for inmate/patient victims under Penal Code Section 13823.95. Successful bidders must provide all labor, materials, staff, licenses, permits, and certifications necessary to conduct victim and suspect examinations, including evidence collection, photo documentation, STD testing, and HIV/AIDS prophylaxis. The services must be available 24/7, with examinations conducted within 12 hours of an incident, and providers must coordinate with victim advocacy and rape crisis centers. Bids are due on January 2, 2025, by 11:00 AM, with a public bid opening on January 3, 2025, at 2:00 PM. The contract term will run from the award date through June 30, 2029, with estimated service volumes of 80 examinations at Kern Valley State Prison, 20 at North Kern State Prison, and 75 at Wasco State Prison.

The solicitation includes preferential considerations for small businesses and Disabled Veteran Business Enterprises (DVBE), with a 5% small business preference up to $50,000 and a DVBE incentive ranging from 1-5% based on participation levels. While DVBE participation is not mandatory, it is encouraged. The state intends to award the contract to the lowest responsible bidder(s) and may make multiple awards to ensure service continuity. Providers must maintain valid medical licenses and certifications throughout the contract term and are required to submit comprehensive pricing that includes all expenses, with no separate compensation for travel time or per diem. The state offers a discount opportunity of at least one percent (minimum $50) for invoices paid within 30 days of receipt, which may serve as a tiebreaker in bid evaluation. Although specific budget ranges are not explicitly stated, the rate sheet indicates pricing must be submitted in U.S. currency, covering detailed service line items such as victim and suspect examinations, follow-up exams, and provisions for no-shows or cancellations.