C5612538-D Rebid 1 Elevator Maintenance, Inspection, and Repair Services

The California Department of Corrections and Rehabilitation (CDCR) has issued an Invitation for Bid (IFB) Number C5612538-D, Rebid 1, for elevator maintenance, inspection, and repair services at the California Correctional Institution in Tehachapi. The procurement specifically covers maintenance services for two hydraulic passenger elevators (Coast Model C.E. 106) with serial numbers 079229 and 079231. The contract term will run from July 1, 2025, to June 30, 2030, requiring a minimum of two hours of monthly maintenance per elevator. Key procurement dates include a bid submission deadline of May 16, 2025, at 11:00 AM, with a public bid opening on May 19, 2025, at 2:00 PM. Bidders must provide comprehensive services including monthly maintenance, annual inspections, and emergency repair capabilities, with required qualifications including valid contractor licensing, service technician certifications, and compliance with correctional facility regulations such as the Prison Rape Elimination Act (PREA). Evaluation criteria will likely include pricing, small business participation, and DVBE involvement.

The solicitation has a strong emphasis on small business participation, with a state goal of 25% small business involvement. Bidders are encouraged to be certified as Small/Micro Businesses or Disabled Veteran Business Enterprises (DVBE), with potential bid incentives available based on DVBE participation levels. The contract includes an estimated $12,000 budget for parts replacement over the contract term, with pricing to cover all expenses including travel time and per diem. Hourly service rates are required for both normal and emergency business hours, with a potential tie-breaker mechanism allowing contractors to offer discounts of at least 1% on invoices paid within 30 days. Bidders must also comply with tuberculosis testing requirements for personnel working in correctional facilities and submit comprehensive pricing on the provided Exhibit B-1 Rate Sheet. The estimated total contract value will be determined by the monthly maintenance rates, annual inspection rates, hourly service rates, and parts replacement budget.