C5612523, Rebid 1 Water Well and Pump System Services

The California Department of Corrections and Rehabilitation (CDCR) is seeking a contractor for Water Well and Pump Maintenance, Inspection, and Repair Services through Invitation for Bid (IFB) Number C5612523-D, Rebid 1. The procurement covers comprehensive maintenance services for water wells and pump systems at five correctional facilities: Centinela State Prison, California Institution for Men, California Institution for Women, California Men's Colony, and McCain Valley Conservation Camp. Required services include annual maintenance (three services per unit), video inspections, repair services, emergency response, and parts replacement. Contractors must be factory-trained or have extensive experience in water well maintenance and meet specific licensing requirements. The contract will run from July 1, 2025, to April 30, 2028, with bidders able to submit proposals for one or more locations, but required to provide rates for all items within selected locations. The bid response is due by May 6, 2025, with pricing based on hourly rates for normal business hours, emergency services, and design services, and a fixed parts budget of $15,000-$50,000 per facility. Evaluation will consider factors including pricing, small business preference, and potential discounts for prompt payment.

The solicitation includes provisions for small business and disabled veteran business enterprise (DVBE) preferences, encouraging participation from these business categories. The state reserves the right to augment the master agreement by 25-100% of the total bid amount and can increase or decrease participating locations. Contractors must comply with state regulations and security protocols, and submit detailed service reports with invoices. In the event of tied bids, preference will be given to the bid with the highest prompt payment discount, with a minimum discount of 1% for invoices paid within 30 days. If discounts are also tied, a public coin toss will determine the winner. The maximum agreement amount is not explicitly stated, but the flexible augmentation clause and multiple facility coverage suggest significant potential contract value. Bidders should be prepared to demonstrate comprehensive capabilities in water well and pump system maintenance, with factory training or documented extensive experience in the field.