C5612513-D: Portable Toilet Rental and Maintenance Services

The California Department of Corrections and Rehabilitation (CDCR) is issuing an Invitation for Bid (IFB) C5612513-D for Portable Toilet Rental and Maintenance Services across 41 state facilities, including prisons, youth correctional facilities, conservation camps, and shooting centers. The master agreement seeks a contractor to provide standard portable toilets with interior or exterior hand washing stations, ADA-wheelchair accessible portable toilets, and portable sink stations, with comprehensive maintenance services required at least twice weekly. Services must be performed during business hours of 7:00 AM to 3:00 PM Monday through Friday, with emergency response capabilities within 2 hours of request. The contract will cover rental and maintenance of both rented and state-owned portable toilet equipment, with service rates inclusive of all labor, transportation, materials, supplies, tools, equipment, permits, licenses, taxes, and associated fees. Bid submissions are due January 22, 2025, at 11:00 AM, with a public bid opening on January 23, 2025, at 2:00 PM, and the contract term will run from April 1, 2025, through March 31, 2028.

The procurement includes provisions for small business and disabled veteran-owned business enterprise (DVBE) participation, with a 5% small business preference up to $50,000 and a DVBE incentive ranging from 1-5% based on participation levels. While there is no mandatory DVBE requirement, CDCR encourages participation to meet the state's 3% DVBE goal. The contract will be awarded to the lowest responsible bidder(s) meeting all requirements, with bidders allowed to bid on one or more locations but required to submit rates for all items within chosen locations. Contract funding will be provided through separate Purchase Orders for each participating location, with the state reserving the right to augment the agreement amount by 25-100% of the total bid amount. Bidders can offer a minimum 1% discount (at least $50) for invoices paid within 30 days, which may serve as a tiebreaker in case of equal bids. The state notes that listed quantities are estimates, and actual service requests may increase or decrease throughout the contract term, with potential additional locations added via contract amendment at rates matching the closest existing location.