Butterfly iQ3 Ultrasound System

Sarasota County is conducting a Quick Quote procurement for six (6) Butterfly iQ3 ultrasound systems for its Emergency Services department, with a solicitation (2025-QQ-391) released on February 4, 2025. The comprehensive procurement includes not only the ultrasound systems, but also six hard cases, a compass subscription with software, and one additional user seat. The county requires all equipment to be new, current product versions that fully comply with federal, state, and local regulations, explicitly prohibiting used or refurbished equipment. Vendors must submit references demonstrating experience with the specified products and will be evaluated based on their ability to meet technical and delivery requirements. Key procurement dates include a pre-bid meeting on February 5, 2025, at 2:00 pm via Microsoft Teams, a question deadline of February 6, 2025, at 10:00 am, and a response deadline of February 7, 2025, at 5:00 pm. Bids must be submitted electronically through the ProcureNow portal, with award to be made to the responsive and responsible bidder offering the lowest bid price for each line item.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. However, vendors must comply with various state regulations, including employment eligibility verification through E-Verify and adherence to specific insurance requirements. Insurance specifications mandate Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, with Sarasota County to be endorsed as an additional insured. The county has established a quote threshold of $50,000 and allows for potential additional purchases at the quoted unit price within 30 days of award, with possible price extension for up to one year. Vendors must also comply with Florida statutes and Sarasota County procurement policies, including restrictions on contracting with certain scrutinized companies. The procurement includes a one-year warranty from the date of county acceptance, or the standard manufacturer's warranty, whichever is longer. Delivery will be to the Sarasota County Fire Department at 5875 Hummingbird Ave., Sarasota, FL 34241, with delivery expectations to be mutually agreed upon or within 10 days of receiving a purchase order.