BUSINESS ANALYTIC SOFTWARE SOLUTION

The State Fiscal Accountability Authority (SFAA) Division of Procurement Services, on behalf of Coastal Carolina University (CCU), issued a Request for Proposal (RFP) seeking a comprehensive business analytic software solution for managing contract compliance within Auxiliary Enterprises. The software must provide robust capabilities including revenue and expense tracking, commission management, payment reconciliation, document management, profit and loss reporting, equipment amortization, performance alerts, invoicing, and customizable reporting with dashboards and trend analysis. The procurement covers services for multiple campus auxiliary services such as dining, vending, bookstore, CINO card services, mail services, housing, and parking and transportation. Offerors were required to submit one technical proposal and one business (price) proposal on separate USB devices, with a proposal submission deadline of November 13, 2019, at 11:00 AM. The evaluation process involved two phases: Phase I assessed technical proposals (50 points), experience and qualifications (30 points), and business proposals (20 points), with the three highest-ranked offerors advancing to Phase II for live web-based demonstrations worth an additional 25 points. Vendors were mandated to demonstrate at least five years of experience providing similar services to comparable four-year universities.

No specific set-aside designations were mentioned in the solicitation. Vendors were required to provide current and historical financial statements, references, a Service Provider Security Assessment Questionnaire, and complete a Solutions Requirements matrix confirming functional and technical requirement capabilities. The contract was structured for an initial one-year term with six potential one-year renewals, creating a maximum seven-year contract period estimated to run from January 22, 2020, to January 21, 2027. Pricing was to be submitted as a comprehensive fixed price covering implementation, training, support, and subscription fees, with Year 1 costs to be submitted separately from Years 2-7 renewal option costs. Vendors were required to be registered in South Carolina's procurement system and possess a State Vendor Number. While no incumbent contractor was identified, the procurement was ultimately cancelled in December 2019 due to budget constraints resulting from lower-than-expected student enrollment, as determined by a written determination from Coastal Carolina University under the South Carolina Consolidated Procurement Code.