Bus Shelters (Annual Contract)

Columbus Consolidated Government is procuring bus shelters for METRA on an annual contract basis with a three-year term (July 1, 2022 through June 30, 2025) and a bid due date of October 5, 2022 at 2:30 p.m. via DemandStar. Vendors must acknowledge receipt of all addenda or their submission will be deemed non-responsive.

The scope covers two shelter configurations: 8 feet high by 8 feet long by 5 feet deep, and 8 feet high by 12 feet long by 4 feet deep. METRA orders approximately 5 shelters annually as a single shipment, though the revised bid form estimates 15 units per configuration per fiscal year. All shipping, delivery, and freight charges must be included in the unit price with no pass-through permitted. Lead time flexibility accommodates current supply chain conditions; typical industry lead times are 16 weeks or more. Vendors must submit unit costs for each shelter configuration for all three fiscal years, along with business licenses, warranty information, product literature, federal compliance forms, and DBE/WBE certifications if applicable. Product substitution is not permitted — a vendor request to substitute Engo Planet's Smart Solar Park Benches with integrated LED lighting, Wi-Fi hotspot, and wireless charging was formally rejected as outside the scope of desired bus shelters.

While the original solicitation required fixed pricing for the three-year term, Addendum No. Two clarifies that METRA will consider vendor requests for cost adjustments if accompanied by full documentation and justification; vendors may also notify the City of price decreases.

The contract was awarded to Brasco International, Inc. (Madison Heights, Michigan). Pricing escalates across the contract period: FY23 unit prices of $5,475 (8'H x 8'L x 5') and $7,750 (8'H x 12'L x 4'); FY24 prices of $6,575 and $9,300; and FY25 prices of $7,875 and $11,150.