Addendum No. Two

RFB No. 23-0011 Page 1 of 4 Addendum No. Two

Treet

FINANCE DEPARTMENT

PURCHASING DIVISION 100 TENTH STREET, P. O. BOX 1340

COLUMBUS, GEORGIA 31902-1340

706-225-4087 ◼ BidLine 706-225-4536 www.columbusga.org

September 21, 2022

Addendum No. Two Bus Shelters (Annual Contract)

RFB No. 23-0011

Use the form provided in the solicitation to acknowledge receipt of this addendum. Failure to do so may result in your submittal being deemed non-responsive and not receiving further consideration for award.

Vendors are informed that the above subject Request for Bid (RFB) is hereby modified, corrected, or supplemented as specified, described and set forth in this Addendum:

A. Addition to the specifications:

The following clause has been added to the General Specifications:

B. Changes to the Bid/Pricing Page:

The Bid Form Pricing Page (Form 2) has been revised; please use the attached REVISED Bid Form

Pricing Page (Form 2).

C. City’s response to submitted questions:

1. Question: “A 60-day lead time requirement is not achievable in the current material supply chain environment. Current industry supplier lead times are a minimum 16 weeks from order. Please

COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

CONTRACT CHANGES

The awarded Contractor may request a price escalation and other contract changes by submitting a fully documented request in accordance with Section 5.1 Contract Changes and Section 5.2.8 Burden of Proof, per the Best Practices Procurement & Lessons Learned Manual of the Federal Transit

Administration (FTA). The request shall be submitted to Columbus Consolidated Government via email to BidOpportunities@ColumbusGA.org. The Purchasing Division and METRA Transit

System will review the request and shall approve or disapprove price escalations based on budget constraints and cost/price analysis. Other changes will be approved or disapproved based on research by METRA Transit System. If approved, the Purchasing Division will provide a contract modification form (see Exhibit 1) for the awarded Contractor to sign; a digital copy of the executed form will be emailed to the awarded Contractor. If disapproved, METRA Transit System reserves the right to cancel the contract and readvertise the solicitation. The Purchasing Division shall inform the awarded Contractor of the findings, in writing.

http://www.columbusga.org/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.transit.dot.gov%2Fsites%2Ffta.dot.gov%2Ffiles%2Fdocs%2Ffunding%2Fprocurement%2F8286%2Ffta-best-practices-procurement-and-lessons-learned-manual-2016.pdf&data=05%7C01%7CSChandler%40columbusga.org%7C8bc0ebb199f0476c18e008da9b05c1a7%7Cf6bad3c9100144daacffb25808ccd0c4%7C1%7C0%7C637992746278876259%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=SlF00AiHRvBJHqpK0clIcWoUGVieSTWG4Kh4CIaerdk%3D&reserved=0 mailto:BidOpportunities@ColumbusGA.org

RFB No. 23-0011 Page 2 of 4 Addendum No. Two confirm that contract terms for lead time will be flexible to account for the current national supply chain situation.”

Response: METRA confirms that the contract terms for lead time are flexible due to issues with the current national supply chain.

2. Question: “If shipping cost is to be included in the unit price for each product in the specifications, will the agency provide minimum shipping quantities for each order/shipment?”

Response: METRA orders 5 shelters per year and orders them as one shipment.

3. Question: “Freight cost is a significant expense for shelter manufacturers and is often based upon full truckload costs for delivery. When freight is included in unit pricing, the per item freight costs vary greatly depending upon the amount of product shipped in any single order. Often the cost to ship one shelter is the same as the cost to ship ten shelters, and this is especially true for replacement parts. For example, it may cost $600 to ship a single replacement column, but we can ship 20 columns bulk for

$1,400. That’s $600 per unit or $70 per unit for the same part, which means we could be over-charging or under-charging our customers for simple freight cost simply because of the quantity ordered. In addition, shipping costs are highly volatile, and change based on factors outside our control or the agency’s control. For this reason, our standard practice is to exclude shipping cost from unit prices, and invoice customers for the actual shipping cost of a complete order as a pass-through expense, without mark up. Please consider revising this procurement to allow for pass through shipping cost and remove freight shipping costs from the unit pricing.”

Response: Request denied. METRA orders 5 shelters per year and orders them as one shipment.

Pass through cost pricing is not necessary.

4. Question: “The procurement documents appear to require pricing to be fixed throughout the term of the contract, including extension years. Based on recent experience and current economic conditions, it may not be possible for a manufacturer to guarantee pricing for this term. Global and national economic factors beyond the agency or manufacturers control over just the last 3 years alone – such as economic embargoes, tariff wars, new trade agreements, global pandemic caused labor shortages, material supply shortages, and national supply logistics - have all caused wild fluctuations in the cost of labor, cost of materials, basic supply availability and extended lead times. As an alternative to fixed pricing (which will necessarily require bidders to offer conservative/higher pricing because we can’t predict the economic future) please consider revising this procurement to require pricing fixed and firm for the first year only, with each following year adjusted from the first-year baseline based on the annual percentage change in the Producer Price Index - PPI Series WPS107: Metals and Metal

Products: Fabricated Structural Metal Products.”

Response: METRA understands that, due to current market conditions, pricing may change for the subsequent contract years. If a cost increase is required during the life of the contract, then the vendor will submit a request, along with justification for the price increase, to the City. In the event of a price decrease, METRA will also be notified by the vendor to ensure that the fair market value is upheld.

Andrea J. McCorvey

Purchasing Division Manager

RFB No. 23-0011 Page 3 of 4 Addendum No. Two

FORM 2-REV

REVISED

BID FORM PRICING PAGE

BUS SHELTERS (ANNUAL CONTRACT)

RFB NO. 23-0011

Upon receipt of contract acceptance, the undersigned (as bidder) hereby agrees to furnish to the Columbus Consolidated

Government METRA Transit System goods and/or services in accordance with the specifications and instructions herein attached which are known to and understood by the bidder.

Bidder has submitted this bid with the understanding that the Columbus Consolidated Government METRA Transit System acceptance in writing of this offer to furnish the goods and/or services described herein shall constitute a contract between the bidder and the City which shall bind the bidder on its part to furnish and deliver (at the prices bid and in accordance with the terms and conditions set forth in these specifications) the following:

FISCAL YEAR

ESTIMATED

QUANTITY

DESCRIPTION UNIT COST

FY23

July 1, 2022 – June 30, 2023

8' H X 8' L X 5' - Bus Shelter $

8' H X 12' L X 4' - Bus Shelter $

FY24

July 1, 2023 – June 30, 2024

8' H X 8' L X 5' - Bus Shelter $

8' H X 12' L X 4' - Bus Shelter $

FY25

July 1, 2024 – June 30, 2025

8' H X 8' L X 5' - Bus Shelter $

8' H X 12' L X 4' - Bus Shelter $

All shipping, delivery, and/or freight charges must be included in unit price. Columbus Consolidated Government will pay no additional shipping, delivery, freight charges, nor any other fees or charges.

Delivery: Inability to make delivery within specified time will authorize the City to purchase from other sources.

By signing below vendor agrees to deliver orders within 60 days after receipt of purchase order.

Initial if business is minority or woman owned; if not, "N/A": Woman owned: _______ Minority owned:_______

IMPORTANT INFORMATION:

PLEASE SUBMIT ONE ELECTRONIC SUBMISSION

By signing this Bid Form, the authorized representative understands the City reserves the right to request any omitted information, to exclude the form titled “Communication Concerning This Solicitation”, WHICH DOES NOT AFFECT THE SUBMITTED PRICE. Bidders shall be notified, in writing, and shall have two (2) days, after notification to submit the omitted information (to exclude the form titled “Communication Concerning This Solicitation”. If the omitted information is not received within two (2) days, the Bidder shall be deemed non-responsive, and the Bid Submission will be deemed “Incomplete”. Use the following checklist to verify the items are included in sealed bid:

□ Bidder’s Response to Detailed Specification Pages (Form 1) □ Bid Form/Pricing Page (Form 2)

□ Communication Concerning This Solicitation (Form 3) □ Federal Compliance (Form 4)

□ SAM.gov (Form 5) □ Addenda Acknowledgement (Form 6) □ Federal Clauses (Attachment 1)

□ Contract Signature Page (Form 7) □ Product Literature □ Warranty Information

□ Business License □ Form W-9

Vendor’s Name Website

Vendor’s Street Address City State Zip

Vendor’s Remittance or Mailing Address (If different) City State Zip

Phone Number Fax Number Email Address

Signature of Authorized Representative “Print” Name and Title Date of Signature

Please initial if business is Minority or Woman owned; if not, “N/A”: Minority owned: _____ Woman owned: _____

If certified as a DBE or WBE, list the certifying agency: ____________________

COMPLETE AND RETURN THIS PAGE WITH RESPONSE

RFB No. 23-0011 Page 4 of 4 Addendum No. Two

COLUMBUS CONSOLIDATED GOVERNMENT

METRA Transit System

Contract Modification

SOLICITATION NO:

SOLICITATION TITLE:

CONTRACTOR:

MODIFICATION NO: ____ DATE:

The above contract is hereby modified as follows, effective as of the date below: [Scope change – include attachments if necessary] The price of said contract is hereby increased ((OR) decreased) by _________ dollars ($_____) from ((OR) not to exceed) _________________ dollars ($____) to ((OR) not to exceed) _____________________ dollars

($_____________), (OR the price of said contract shall remain unchanged.) [Include attachments if necessary]

The time of contract performance is hereby increased (OR decreased) by __________ days; the date of completion is changed from _____, 20__ to _________, 20__ (OR remains unchanged). [If specific milestones are changed they should be included or added as an attachment]

(Other changes – for example an increase or decrease to the DBE commitment due to the changed work)

Except as modified herein, all terms and conditions of the contract remain unchanged. The effective date of this Modification is ________ __, 20__.

METRA TRANSIT SYSTEM

Authorized Signature Print Name Title Date

Acknowledged and Agreed: CONTRACTOR

Authorized Signature Print Name Title Date

Attachments:

EXHIBIT 1