Bus outsource bid FY-2026- FY2028

Barrow County Schools Transportation Department in Georgia is soliciting competitive bids for bus repair and maintenance services through a three-year contract period from July 1, 2025 through June 30, 2028. The procurement requires bidders to provide comprehensive pricing for repair and maintenance services capable of servicing the entire school district's bus fleet, including detailed hourly labor rates, percentage markups on parts, and warranty information for both parts and labor. Successful vendors must deliver repair quotes within two days of request, maintain bid pricing within 10 percent of quoted estimates, and coordinate all deliveries with the Transportation Department at 266 Hal Jackson Road, Winder, Georgia during specified windows: Monday through Friday, 8:00 a.m. to 5:00 p.m. from August through May, and Monday through Thursday, 7:30 a.m. to 2:30 p.m. during June and July. The bid submission deadline is 9:00 a.m. on July 18, 2025, with the bid opening scheduled for July 14, 2025 at 2:30 p.m. Bids must be submitted via email to barbara.puckett@barrow.k12.ga.us with the subject line "BCSS Bus Outsource Bid FY2026 - FY2028," and all pricing must include shipping and delivery costs. The school district reserves the right to award contracts by line item, category, in their entirety, or to utilize multiple vendors, and may terminate any contract with 30 days' written notice for performance issues or violations.

Awarded vendors must provide comprehensive insurance coverage including $1,000,000 combined single limit automobile liability, $2,000,000 general aggregate comprehensive general liability, and worker's compensation insurance. Vendors are responsible for removal and disposal of all waste materials and debris associated with delivery and installation, and all work requires final inspection and approval by an authorized representative of Barrow County Schools prior to payment authorization. The solicitation does not specify set-aside designations for disadvantaged enterprises, incumbent vendors, or specific budget ranges for the three-year contract period. There is no mention of required technology integration or existing infrastructure compatibility requirements. Interested vendors should note that the school district retains broad discretion in contract award decisions and performance management throughout the contract term.