Bus Operation Division (BOD) fueling station, pneumatic equipment PM and repair services

The City of Charlotte, North Carolina, through the Charlotte Area Transit System (CATS) Facilities Department, is soliciting proposals via Request for Proposals (RFP #269-2025-1980) for Bus Operation Division (BOD) fueling station and pneumatic equipment preventive maintenance and repair services at two facilities located at 3145 South Tryon Street and 900 North Davidson Street in Charlotte. The procurement seeks a comprehensive goods and services contract requiring operation and maintenance of fueling and pneumatic pumping equipment systems, 24-hour/365-day emergency response capabilities, responses to alarms and malfunctions, technician training and certification in automatic tank gauge (ATG) repair including Veeder-Root TLS Level 1-4 and Incon certifications, tank health monitoring, spill response and cleanup in compliance with EPA, OSHA, and API guidelines, and performance reporting through the City's InclusionCLT system. Normal repairs must be mobilized within 12 hours and emergency repairs within 1 hour, with pricing submitted on an all-inclusive, fixed-price basis covering service technicians, service supervisors, install technicians, install supervisors, authorized non-hazardous liquids removal and disposal, and mileage charges for both regular hours (Monday-Friday, 8:00 AM-5:00 PM) and after-hours work. Proposals will be evaluated based on qualifications and licenses/certifications, experience with similar services, cost effectiveness and value, and acceptance of contract terms. The non-mandatory pre-proposal conference is scheduled for May 20, 2026, at 1 p.m. via Microsoft Teams; written questions are due by May 18, 2026, at 9 a.m. prior to the conference and June 3, 2026, at 4 p.m. after the conference; proposals are due June 11, 2026, by 4 p.m. through the City's Bonfire e-Procurement Portal; and evaluation will occur June 15-29, 2026, with contract award by City Council at a date to be determined.

The City of Charlotte encourages participation through the Charlotte Business Inclusion (CBI) Program, allowing vendors to pursue certification as Small Business Enterprises (SBEs), Minority-owned Business Enterprises (MBEs), or Women-owned Business Enterprises (WBEs); however, no specific set-asides or funding sources are identified in the RFP documentation. All proposers must certify compliance with the City's non-discrimination policies, disclose any discrimination complaints filed against the company within the past ten years, and comply with Disadvantaged Business Enterprise (DBE) program requirements by submitting documentation of all intended DBE and non-DBE subcontractors with work descriptions and cost allocations. Vendors must be registered with the City of Charlotte and are required to maintain comprehensive insurance coverage including commercial general liability of not less than $1,000,000 per occurrence and workers' compensation meeting North Carolina statutory requirements. The contract includes an initial three-year term with the City holding the option to renew for two additional consecutive one-year terms, though no specific incumbent vendor information or award value ranges are disclosed in the RFP materials. The contract contains a firm payment cap amount to be specified in the executed agreement, with rates remaining firm throughout the contract duration unless otherwise stated in the price schedule.