Bus and Equipment Batteries

Laramie County School District Number One is seeking bids for an open-end annual contract for bus and equipment batteries through Invitation for Bid (IFB) No. 23CB4002. The procurement covers various battery types for school buses and district equipment, with quantities to be determined based on district needs. The contract period will run from August 1, 2022, to July 31, 2023, with potential renewal options for two additional one-year periods. Bid submissions are due on May 26, 2022, at 1:00 p.m., to be opened at the Business Services Department located at 2810 House Avenue, Room 118 in Cheyenne, Wyoming. Bidders must provide pricing FOB Cheyenne, with costs limited to two decimal places, and demonstrate comprehensive insurance coverage including business auto liability and commercial general liability. The district reserves the right to award the contract by individual items or groups of items that best serve the district's interests. Evaluation criteria include pricing, compliance with specifications, and overall responsiveness to the bid requirements.

The procurement allows for cooperative purchasing, enabling other school districts, governmental agencies, and non-profit organizations to participate under the same terms, conditions, and pricing. While no specific set-aside designations are explicitly mentioned, the district does show a preference for Wyoming resident bidders, with potential advantages for local vendors. The vendor application process requires registration on the Rocky Mountain E-Purchasing System and submission of comprehensive documentation, including W-9 forms and insurance certificates. Purchasing guidelines indicate that while there are no strict limitations on vendor types, different procurement procedures apply based on contract value: purchases under $10,000 follow routine procedures, those between $10,000-$25,000 require at least three informal bids, and contracts over $25,000 necessitate formal bids with Board of Trustees approval. Although a specific budget range is not provided, the open-end contract structure suggests flexibility in purchasing based on the district's actual battery requirements throughout the contract period.