Burke-Mental Health Emergency Clinic (MHEC)-Meal Services

Burke Center, a Texas state-designated mental health authority serving eleven counties including Angelina County, has issued a Request for Bid (RFB) #100 for meal services at its Mental Health Emergency Clinic (MHEC). The procurement seeks a qualified contractor to provide two adult-portioned, hot, nutritious meals daily, seven days a week, including weekends and holidays, during lunch (11 a.m.-1 p.m.) and supper (4 p.m.-6 p.m.) periods. Estimated meal volumes range from five to sixteen meals per period, averaging nine meals daily, with specific requirements for accommodating special dietary needs such as diabetic, renal, cardiac, vegan, gluten-free, and religious restrictions. The RFB opened on November 3, 2025, with questions due by November 16, 2025 at noon, answers to be posted by November 19, 2025, and bids closing on December 15, 2025 at 3 p.m. Evaluation criteria include financial resources (20%), ability to comply with required services (30%), performance record and ethics (20%), qualification and eligibility (20%), and consistent staffing (10%). The anticipated award date is January 7, 2026, with contract performance beginning February 3, 2026, for an initial contract period through February 1, 2028, with potential one-year renewals not to exceed four years total.

Respondents must submit thirteen exhibits demonstrating organizational capability, including references, conflict of interest questionnaire, W-9 form, current certificate of insurance, and detailed bid pricing. The contract requires comprehensive insurance coverage, including General Liability ($2,000,000 per claim/$3,000,000 aggregate), Workers' Compensation, Employer Liability ($1,000,000 per accident), and Automobile Liability ($1,000,000 combined single limit). Contractors are explicitly prohibited if currently held in abeyance or barred from federal or state contracts. The solicitation does not specify specific set-aside designations for disadvantaged enterprises. Bidders must provide cost per meal for lunch and supper, including bulk purchasing discounts and monthly costs for thirty- and thirty-one-day months. Burke Center is exempt from state sales tax and federal excise tax, so bids should not include these taxes. While no specific budget range is detailed, the contract requires contractors to demonstrate financial capacity and maintain consistent meal quality, portion sizes, and caloric intake across all meal services.