ESBD_466686_1763568324251_ADDENDUM-Questions & Answers for RFB #100 MHFS.pdf

This is an Addendum Questions & Answers document for Burke Center, a Texas state-designated mental health authority serving eleven counties including Angelina County, related to Request for Bid (RFB) #100 for meal services at its Mental Health Emergency Clinic (MHEC). The RFB seeks a qualified contractor to provide two adult-portioned, hot, nutritious meals daily, seven days a week, including weekends and holidays, served during lunch (11 a.m.-1 p.m.) and supper (4 p.m.-6 p.m.) periods. Estimated meal volumes range from five to sixteen meals per service period, averaging nine meals daily, with accommodations required for special dietary needs including diabetic, renal, cardiac, vegan, gluten-free, and religious restrictions. The questions deadline was November 16, 2025 at noon, with answers posted by November 19, 2025. The bid closing date is December 15, 2025 at 3 p.m., with an anticipated award date of January 7, 2026. Contract performance begins February 3, 2026, for an initial period through February 1, 2028, with potential one-year renewals not to exceed four years total.

Evaluation criteria include financial resources (20%), ability to comply with required services (30%), performance record and ethics (20%), qualification and eligibility (20%), and consistent staffing (10%). Bidders must submit thirteen exhibits demonstrating organizational capability, including references, conflict of interest questionnaire, W-9 form, and current certificate of insurance. Required insurance coverage includes General Liability ($2,000,000 per claim/$3,000,000 aggregate), Workers' Compensation, Employer Liability ($1,000,000 per accident), and Automobile Liability ($1,000,000 combined single limit). Contractors currently held in abeyance or barred from federal or state contracts are explicitly prohibited. Respondents must provide cost per meal for lunch and supper, including bulk purchasing discounts and monthly costs for thirty- and thirty-one-day months. Burke Center is exempt from state sales tax and federal excise tax, so bids should exclude these taxes. No specific budget range or set-aside designations for disadvantaged enterprises are detailed in the solicitation.