Bureau of the State House - Accessible NFC-Based Object Identification System and Mobile App

The Bureau of the State House, a Massachusetts state agency, is soliciting responses to its Request for Response for an accessible NFC-based object identification system and mobile application, with submissions due November 13, 2026 at 5:00 p.m. EST via COMMBUYS. The procurement includes a Small Business Purchasing Program (SBPP) award preference, under which SBPP-registered businesses meeting best-value criteria receive priority for award. Questions are due November 12, 2026, and the estimated contract start date is November 20, 2026.

The vendor must supply a commercially available passive NFC tag system that requires no batteries or external power, accessible iOS and Android applications compatible with screen readers and assistive technologies, and an administrative content management interface that BSH staff use to create and manage room, artwork, object, and exhibit descriptions. Digital assets must comply with the EOTSS Enterprise Digital Accessibility Policy and conform to WCAG 2.1 Levels A and AA. Respondents must provide at least three customer references for similar engagements within the past three years, an executive summary, and the Vendor Pricing Form covering one-time costs (configuration, setup, NFC tags, training) and annual recurring costs (license, hosting, maintenance, technical support). Respondents must also disclose any artificial intelligence or generative AI components at proposal submission.

The estimated value is $25,000 for a single-contractor award, with an initial three-year term and two optional one-year renewals for a maximum of five years. Evaluation weights are qualifications and experience (20 points), ability to meet RFR specifications (40 points), completeness of response (10 points), and pricing (30 points). Bidders must submit a Prompt Pay Discount form offering discounts for payment within 10, 15, 20, and/or 30 days unless they can demonstrate undue burden. Compensation is processed by Electronic Funds Transfer on a 45-day payment cycle.