Bulk engineered playground and landscape mulch installation services Request HC-03-11-25A

The Columbia County School District (CCSD) is seeking competitive bids for bulk engineered playground and landscape mulch installation services through Request HC-03-11-25A. The procurement involves delivering and installing certified playground mulch at 18 elementary school playgrounds and designated building locations throughout the district. Vendors must provide engineered playground material that is state of Georgia certified and IPMA approved, with specific requirements including base delivery and installation charges, pricing per cubic yard, and minimum order quantities. The contract period spans three years, from approximately May 2022 through April 2025, with annual mutual written consent required. Bidders must submit comprehensive documentation including a pricing form, mulch certification, three business references, proof of insurance naming CCSD as certificate holder, immigration/security forms, and a signed contract. The proposal submission deadline is March 11, 2025, at 2:00 p.m., with bids to be emailed to Hudson.Chandler@CCBOE.net. Vendors must obtain authorization from school front offices before inspecting playgrounds during school hours, and are prohibited from discussing pricing with CCSD employees or other bidders prior to bid review.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with the Georgia Security and Immigration Compliance Act and verify employment eligibility through E-Verify. The contract requires contractors to maintain specific insurance coverage, including Worker's Compensation Insurance and General Liability Coverage of $1,000,000 aggregate liability and $1,000,000 personal injury per occurrence, with CCSD listed as an additional insured. While a specific budget range is not detailed, the multi-year contract suggests a potentially significant investment in playground and landscape mulch installation services. The procurement allows for multiple product and approach bids, indicating flexibility in vendor solutions. Contractors must also adhere to facility protection guidelines and confidentiality requirements outlined in the General Contract for Services. Some contract provisions include special considerations for different types of contractors, such as retired GA TRS employees, current CCBOE employees, and lay coaches, each with specific pre-employment requirements.