Building Maintenance, Repair & Operations (MRO) Equipment, Supplies and Related Items & Services

Killeen Independent School District is requesting proposals for building maintenance, repair, and operations (MRO) equipment, supplies, and related services on an as-needed basis, with proposals due July 30, 2026 at 2:00 p.m. (CT) and a questions deadline of July 13, 2026 at 2:00 p.m. (CT).

The scope encompasses 38 line item categories including appliance repair, asphalt and concrete repair, HVAC supplies, plumbing materials, electrical supplies, and custodial equipment. Respondents should submit their complete product and service offerings available in their normal course of business. Pricing shall be submitted on a discount basis from a distributor or reseller catalog price.

The contract term runs from August 6, 2026 through August 5, 2027, with four renewal options for one-year increments through August 5, 2031, contingent on mutual agreement. The District may extend an additional 60 days to avoid contract lapse. The District anticipates making multiple awards to vendors offering the best competitive pricing across the selection criteria of price, availability, convenience, reliability, responsiveness, and track record.

Vendors must complete a W-9 form, submit any required Conflict of Interest Questionnaire if applicable, and provide insurance documentation as needed. Submissions must include company information, contact and remit addresses, and agreement to the District's purchase order policy requiring all deliveries upon receipt of a District-approved purchase order. Vendors must certify compliance with federal non-discrimination policies, criminal history disclosure provisions under Texas Education Code Sections 44.034 and 22.834, and compliance with federal regulations regarding federal fund expenditures. Proposals must be submitted electronically through the District's online system or manually delivered to the Purchasing Office; fax and email submissions are not accepted. All vendor contact during proposal evaluation must be directed through the Purchasing Office, and vendors are responsible for monitoring the electronic bid system for posted questions and answers.