Maintenance Supplies, Equipment & Services

Waco Independent School District is requesting proposals for maintenance supplies, equipment, and services for the Facilities and Maintenance and Custodial Departments under RFP #22-1229, with bids due August 31, 2027. The District intends to award the contract to multiple vendors.

The scope covers plumbing, electrical, and HVAC parts and equipment; floor covering supplies; concrete and sand; doors and hardware; locksmith items; refrigeration supplies; steel; flags and signs; fencing materials; vehicle repairs and upholstery; landscaping materials; fire equipment, supplies, and services; and custodial cleaning supplies. The RFP explicitly excludes any services or repairs covered under existing Waco ISD bids. Vendors must include all delivery costs to the Waco ISD warehouse or to ordering schools or departments within quoted prices.

The contract term runs from September 1, 2022, through August 31, 2027, with supplemental bids issued as needed. Payment terms are net thirty days after acceptance of delivery or receipt of correct invoice, whichever is later, unless a prompt payment discount is offered. Unless otherwise specified, orders must be completed within thirty days of purchase order receipt.

Vendors must submit electronically through the District's e-bidding platform (https://wisdebid.ionwave.net). All required documents — Representations and Certifications Form, Form CIQ (Conflict of Interest Questionnaire), Form W-9, and Federal Amendment certification — must be uploaded with the online submission. Pricing must exclude federal and state sales taxes and ad valorem taxes. Questions are due July 26, 2022, at 4:00 p.m. CST. The Board meeting for award decisions is scheduled for August 2022 and is subject to change. Currently approved vendors on the existing Maintenance Bid must submit a response to remain approved.