Building Inspection, Plan Review, and Permitting On-Call Services

The City of Napa is seeking proposals for Building Inspection, Plan Review, and Permitting On-Call Services through a competitive Request for Proposal (RFP) process for its Community Development Department's Building Division. The procurement aims to secure on-call professional support services to assist with building inspections, plan reviews, and permit technician services, with the primary objectives of ensuring code compliance, evaluating construction documents, and supporting front counter operations. Proposals are due electronically via the OpenGov procurement portal by June 27, 2025, at 5:00 pm, with the City anticipating contractor selection by July 25, 2025. The evaluation criteria are equally weighted across three categories: General Qualifications (33 points), Relevant Experience (34 points), and Pricing (33 points). Respondents must submit comprehensive proposals including a cover letter, business qualifications, experience history, proposed scope of services, and a price proposal. The City requires detailed documentation demonstrating the ability to perform building inspections, conduct thorough plan reviews, and provide administrative support for permit processing.

No specific set-aside designations or restrictions on respondent types were explicitly mentioned in the procurement documents. The contract appears to be open to qualified individuals and firms capable of providing the required professional services. While no incumbent vendors were identified, the proposed services agreement allows for flexible, on-call support with compensation structured through hourly billing rates and potential lump-sum tasks. The City has structured the agreement to include comprehensive insurance requirements, including commercial general liability, automobile liability, workers' compensation, and professional liability insurance with specified minimum coverage limits. Although an exact budget range was not specified, the documents indicate a not-to-exceed compensation structure, suggesting the City will manage costs through task-order based assignments and predefined hourly rates. The contract term will begin on the effective date and continue until service completion, with provisions for potential termination and renegotiation.