Building Improvement Program - Program Architects RFQ

The City of Beaverton, Oregon is issuing a Request for Qualifications (RFQ) to procure architectural design services through its Building Improvement Program, which supports commercial property improvements in Downtown Beaverton and along Allen Boulevard. The City intends to execute blanket agreements with three qualified architects to provide design services for commercial storefront and facade improvements, including both exterior and interior design work for new storefronts and facades. Minimum qualifications require at least one licensed architect on staff with Oregon registration, demonstrated successful completion of at least three similar grant-funded projects within the past five years, and a locally-based project manager who is a registered Oregon architect available for the entire contract duration. The evaluation will assess proposals on three criteria: Project Understanding (20%), Qualifications (60%), and Project Approach and Schedule (20%), each scored on a 0-5 point scale, with emphasis placed on personnel who will directly work with the City and their recent and local project experience. Services are expected to commence on July 1, 2026, with all work to be completed by June 30, 2028, unless extended. Proposals must be submitted electronically by April 9, 2026 at 2:00 p.m. through the City's procurement portal, with a deadline for questions set for April 1, 2026 at 5:00 p.m.

The City maintains an aspirational goal of 15% utilization of State of Oregon COBID-certified enterprises and encourages participation from these certified businesses, though no explicit set-asides or restrictions limit eligibility to respond. Each design project will be compensated at a fixed fee of $7,500 per Building Improvement Program Design Grant project, with the total contract value per proposer not exceeding $100,000 over the maximum five-year contract term; proposers are not guaranteed any minimum volume of work under these blanket agreements. Prior to contract execution, contractors must obtain a City of Beaverton business license, provide an IRS Form W-9, and maintain comprehensive insurance coverage including workers' compensation, commercial general liability, automobile liability, and professional liability insurance with minimum coverage amounts ranging from $500,000 to $5,000,000 depending on the coverage type. All work product is deemed work made for hire belonging to the City, with the exception that licensed architects retain ownership of their designs but grant the City an exclusive, irrevocable license to use the work. The contract framework will span an initial two-year term with options to renew for up to three additional one-year periods, creating a maximum contract term not exceeding five years.