Building Control Systems

The Kansas Department of Administration's Office of Procurement and Contracts is seeking a comprehensive Building Controls Systems contract for the Hutchinson Correctional Facility through a Request for Proposal (RFP) with event number EVT0010460. The procurement involves acquiring, servicing, installing, testing, maintaining, and providing training and support for Siemens Controls and HVAC systems, with a proposed contract period from December 1, 2025, through November 30, 2030. The successful contractor must provide monthly support services including 8 hours of on-site engineering and systems support, a Siemens Desigo CC Annual Software Subscription Renewal, and be prepared to handle additional labor and project work. Bids must be submitted electronically or via courier by September 23, 2025, at 2:00 PM CST, with potential bidders required to contact Procurement Officer Ashley Evans at least 24 hours before the closing date. Key requirements include maintaining a service location within 70 miles of the supported buildings and providing pricing for various service categories such as energy management system programming, HVAC mechanical technician services, engineering, project management, and materials handling.

The RFP includes several set-aside and preference opportunities for specific business types, including potential preferences for Disabled Veteran Owned Businesses, Certified Businesses, and State Use Purchases. Bidders must obtain a current Tax Clearance Certificate and comply with state requirements involving Immigration Reform and Control, Sexual Harassment, and Boycott of Israel. The State reserves the right to accept or reject any bid and encourages competition while emphasizing steps to discourage human trafficking. Political subdivisions are allowed to utilize the contract, and Procurement Cards (P-Cards) will be accepted for payment. While specific budget ranges are not explicitly detailed, the contract allows for pricing negotiations with escalation limited to the Consumer Price Index (CPI) or a mutually agreed-upon index, not exceeding a specified percentage over the five-year contract term. The proposal accommodates both monthly support services and additional construction or renovation project work, with flexible provisions for parts, materials, and labor sourcing.