BS1521-53R airfield sign panels, lighting & retrofit, statewide

The State of Hawaii Department of Transportation Airports Division is soliciting proposals on an open-end, as-needed contract for replacement airfield signs, sign panels, LED retrofit kits, airfield lights, and reflectors statewide, with proposals due August 3, 2026 at 2:00 p.m. Hawaii Standard Time.

The scope encompasses multiple product categories: ADB Safegate or approved-equal LED airfield guidance signs in various sizes and configurations; Lumacurve or approved-equal replacement sign panels; LED sign light engine retrofit kits; plastic panel dividers; runway lights (in-pavement and elevated types); taxiway lights; obstruction lights; and retroreflective taxiway edge markers. All products must meet applicable FAA Advisory Circular standards for airfield signs, lighting, and retroreflective markers. Deliveries are required within 120 calendar days of order receipt to seven designated airport maintenance locations across the Hawaiian islands, with liquidated damages of $200 per calendar day assessed for delays beyond that period.

Unit prices must remain firm for the entire thirty-six-month contract term and include all shipping, taxes, and applicable fees. Award is made to the lowest responsive and responsible bidder within sixty calendar days after bid opening unless the Department requests an extension. Successful bidders must provide proof of compliance including current tax clearance certificates from the Hawaii Department of Taxation and Internal Revenue Service; a current certificate of compliance from the Hawaii Department of Labor and Industrial Relations; and a current certificate of good standing from the Hawaii Department of Commerce and Consumer Affairs. Contractors must obtain workers' compensation insurance, comprehensive automobile liability insurance with a minimum combined single limit of $1 million per accident, and commercial general liability insurance with a minimum of $1 million per occurrence before commencing work.

Questions and substitution requests must be submitted through Hawaii's eProcurement System (HIePRO) no later than July 17, 2026 at 2:00 p.m. HST. All proposals must be submitted through HIePRO by the August 3 deadline.