Brush Chipping Services

The City of Sterling Heights, Michigan is soliciting sealed bids under ITB-SH26-041 for brush and branch chipping services, with bids due November 17, 2026 at 2:30 p.m. The solicitation carries no set-aside or preference designation, and electronic submission through the MITN system is required.

Contractors chip residents' brush on an as-needed basis, with most work occurring between May 1 and October 15. Residents hire the contractor directly, and the contractor sets its own arrangements, collects its fee, and handles all disposal of chip material. The City advertises the service but is not involved in the financial transaction, and residents may choose any contractor. Branches must be no more than 6 inches in diameter and at least 4 feet long. The contractor must meet OSHA/MIOSHA standards and leave each site "broom clean."

Bidders must submit a Qualification Questionnaire, equipment listing, references, a Cooperative Agreement Extension form, a Hold Harmless and Indemnity agreement, and a Non-Iran Linked Business Certification. Required bonds are a $1,000 bid bond and a $1,000 performance bond. Insurance requirements include Commercial General Liability at $1 million, Automobile Liability at $1 million combined single limit, and Workers' Compensation, with the City named as additional insured.

Pricing is per 30-minute service unit plus an hourly rate for emergency storm work using a two-person crew. Bids are F.O.B. Destination with prices firm through the term. The City estimates about 20 chipping requests and 10 emergency storm hours annually, though this is not guaranteed. The initial term runs from City Council award through November 30, 2028, with two optional two-year extensions by mutual agreement, for a maximum of six years. The successful bidder's prices may be extended to other MITN cooperative member entities on the same terms.

A public bid opening follows 30 minutes after the deadline via Microsoft Teams, conference call, or in person at City Council Chambers.