Brookshire Pergola RFQ

The City of Carmel Procurement Department is seeking sealed quotes for the Brookshire Pergola RFQ (Project Number RFQ-2025-035), a commercial-grade pergola construction project at the Brookshire golf course grounds. The project requires installation of a precise 57'-0" x 22'-0" pergola structure with specific technical specifications, including 6 structural aluminum posts, 9 standard beams, double beams, integrated gutters, linear actuators, fan beams, and a lighting package. Bidders must have previously installed at least 25 similar commercial-grade products and demonstrate extensive technical capabilities. The pergola must feature PPG 2604 premium chemical powder coat, a patented 6" interlocking louver design, and a control system capable of managing 6 operating louver zones. Quotes will be received electronically through the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin until 9:00 am local time on Wednesday, November 19, 2025, with quotes to be opened at 10:00 am the same day by the Carmel Board of Public Works and Safety.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, and no incumbent vendors are explicitly identified in the documentation. Bidders must submit E-Verify documentation and a Non-Collusion Affidavit with their submission, indicating compliance requirements beyond technical specifications. The City is exempt from federal excise and sales taxes, and the contract will be awarded to the lowest responsive and responsible quoter. The project includes a comprehensive warranty covering 15 years for structural components, 10 years for motorized operation and electronics, and 2 years for labor. While no specific budget range is provided, the detailed technical requirements suggest a substantial investment in a sophisticated pergola system. Exclusions to the contract include electrical work external to the pergola, installation of accessories, and landscaping beyond the pergola's immediate footprint.