Broadcloth

The Commonwealth of Kentucky, specifically the Finance and Administration Cabinet and Department of Corrections, is soliciting bids for broadcloth fabric through Request for Bid (RFB) 758 2500000542-1, targeting Correctional Industries in Metcalfe County. The procurement seeks 130,000 yards of broadcloth with precise specifications: 50% Cotton/50% Polyester, 3.3 Oz per square yard, 102x54 thread count, white color, packaged in 200/300 yard rolls. Deliveries will be made to two correctional facilities: Eastern Kentucky Correctional Complex in West Liberty and Kentucky State Penitentiary in Eddyville, with an estimated annual purchase of 100,000 yards. The bid evaluation will utilize a best value ranking approach, allocating 90 points to price and 10 points to delivery time, with vendors required to bid on all line items. Key dates include written questions due by March 21, 2025, and bid closing on March 31, 2025, at 1:30 PM ET, with an initial contract period of one year beginning July 15, 2025, and potential for four additional one-year renewals. Minimum order is 10,000 yards, typically ordered in 20,000-yard increments, with initial order delivery required within 90 days and subsequent orders within 21 days.

The solicitation includes specific provisions for Kentucky resident and qualified bidder preferences, with required affidavits for bidders demonstrating compliance with state contracting requirements. Potential bidders must attest to not violating campaign finance laws, be authorized to transact business in Kentucky, have filed Kentucky corporate income taxes, made unemployment insurance fund payments, and maintained a Kentucky workers' compensation policy for one year prior to bidding. The Commonwealth reserves the right to offer the master agreement to other state agencies and will require the top-ranked bidder to submit a sample for specification compliance verification. Delivery is restricted to 8:00 AM - 11:30 AM CST, and bidders must coordinate with the Operations Manager. While specific budget ranges are not explicitly stated, the comprehensive nature of the solicitation suggests a significant procurement value. The contract includes provisions preventing price increases during the first 12 months and requires pricing to remain valid for 60 calendar days after the bid due date, indicating a structured approach to vendor selection and contract management.