Final_RFB_758_2500000542_1_SO_FORM.PDF
PDF 387 KB Posted
- Attached to
- Broadcloth
- Solicitation number
- RFB-758-2500000542-1
- Issued by
- Metcalfe County, Kentucky
About this file
This is a Request for Bid (RFB) issued by the Commonwealth of Kentucky for Broadcloth fabric, specifically targeting Correctional Industries. The solicitation (RFB 758 2500000542) was issued on 03/14/2025, with bids due by 03/31/2025 at 13:30. The procurement is for 130,000 yards of broadcloth with specific requirements: 50% Cotton/50% Polyester, 3.3 Oz per square yard, 102x54 thread count, white color, and packaged in 200/300 yard rolls. The estimated annual purchase is 100,000 yards, with an initial order requiring delivery within 90 days and subsequent orders needing delivery within 21 days. Minimum order is 10,000 yards, typically ordered in 20,000-yard increments.
Deliveries will be made to two correctional facilities: Eastern Kentucky Correctional Complex in West Liberty and Kentucky State Penitentiary in Eddyville. The unit price must include all associated costs such as handling, packaging, and shipping. A sample will be requested from the top-ranked bidder to verify specification compliance. Delivery is restricted to 8:00 A.M. - 11:30 A.M. CST, and bidders must coordinate with the Operations Manager. Billing will be processed through Kentucky Correctional Industries in Frankfort, with the complete scope of work and terms detailed in Attachment A of the solicitation.
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Text version
Document ID: RFB 758 2500000542 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Broadcloth
Date Issued:
03/14/2025 Record Date:
03/13/2025
Solicitation Closes Date:
03/31/2025 Time:
13:30
Solicitation No:
RFB 758 2500000542
Online Bidding Prohibited: No For Information Call:
Keith Srutowski 502-564-7007
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2500000542 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Broadcloth 130000.00000 YD
Comm Code Comm Description Manufacturer Model # Manuf Part #
85024 Cloth (Yard Goods): Blends, Mixtures, and Synthetics
Extended Description Broadcloth specification:
50% Cotton / 50% Polyester Weight 3.3 Oz / Square Yard Thread Count 102 X 54 ( - 5% Tolerance) Average Residual Shrinkage 2% Width 59 / 60 Color White Packing: 200 / 300 Yards per Roll Sample needs to be provided for KCI Operations Manager for approval.
Estimated annual purchase is 100,000 yards. The initial order will require delivery no later than 90 days after receipt of order. For all subsequent orders, deliveries will be required within 21 days after receipt of delivery order. Ordering increments are normally 20,000 yard increments. The minimum order will be 10,000 yards. Shipments shall not contain small lots. Unit price bid includes all associated costs, to include handling, packaging, and shipping/ freight costs.
Deliveries will be to a prison and will need to be coordinated with the Operations Manager. Delivery hours:
8:00 A.M. - 11:30 A.M. CST
Price is to be inclusive of all shipping and handling charges. Deliveries will be to two locations:
Eastern Kentucky Correctional Complex 200 Road to Justice West Liberty, KY 41472 and KCI at Kentucky State Penitentiary 266 Water Street Eddyville, KY 42038
A sample will be requested from the top-ranked bidder to determine responsiveness with the specifications. See Attachment A for complete scope of work and terms and conditions.
Shipping Information Correctional Industries - EKCC
200 Road To Justice Eastern KY Correctional Complex West Liberty KY 41472
Billing Information Kentucky Correctional Industries
1041 Leestown Rd.
Frankfort KY 40601
Document ID: RFB 758 2500000542 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 4
2500000542 Final Broadcloth Total Pages: 4
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