Broadcloth 50% cotton / 50% polyester

The Commonwealth of Kentucky Finance and Administration Cabinet, Department of Corrections, issued Request for Bids (RFB) 758 1900000761 on June 4, 2019, to procure broadcloth fabric for delivery to the Kentucky State Penitentiary in Eddyville, Lewis County. The procurement seeks 100,000 yards of 50% cotton / 50% polyester broadcloth with specific technical specifications including a weight of 3.3 ounces per square yard, thread count of 102 x 54 (with 5% tolerance), average residual shrinkage of 2%, width of 59-60 inches, and white color, to be packed in 200-300 yard rolls. Vendors must submit sealed, hard-copy bids by June 19, 2019, at 1:30 p.m. EDT, with written questions due by June 11, 2019, at 3:30 p.m. EDT. Initial orders must be delivered within 90 days of order receipt, while subsequent orders must be delivered within 21 days, with ordering increments of 20,000 yards (minimum 10,000 yards) and shipments directed to Correctional Industries at Kentucky State Penitentiary, 266 Water Street, Eddyville, Kentucky 42038. The contract will be awarded on a Best Value basis using two measurable criteria: Price (100 points) and Delivery capability (Yes/No), with all pricing quoted F.O.B. Destination Freight Prepaid and Allowed and valid for a minimum of 60 days after the bid due date. Successful vendors must submit a signed Face of Solicitation, completed Bid Information form, Revenue Form 10A100, required affidavits executed under penalty of perjury, and EEO forms if applicable, with the master agreement established for an initial one-year period and four optional one-year renewal periods available at the Commonwealth's discretion.

The procurement includes reciprocal preference for Kentucky resident bidders and applies preferential scoring to qualified organizations: Kentucky Correctional Industries receives a 20 percent preference, while Kentucky Industries for the Blind and qualified nonprofit agencies for individuals with severe disabilities receive a 15 percent preference. All responding vendors must comply with recycled content requirements, accessibility standards, equal employment opportunity provisions, and applicable Kentucky statutes and regulations. Bidders must certify tax registration status with the Kentucky Department of Revenue, demonstrate non-delinquency on state taxes and fees, and affirm compliance with campaign finance laws and boycott prohibitions, with affidavits executed under penalty of perjury and notarized before a public notary. Resident bidder status requires authorization to conduct business in Kentucky and one year of prior compliance with corporate income tax filing, unemployment insurance fund payments, and workers' compensation policy maintenance. The estimated annual purchase value is 100,000 yards of broadcloth fabric, with the specific dollar value dependent on the unit prices submitted by competing vendors. Price adjustments are prohibited during the first 12 months of the contract; thereafter, increases may be requested with written justification based on industry-wide price changes.