Bridge Support - Epoxy & Healer Sealer

The Michigan Department of Transportation (MDOT) issued a Request for Proposal on March 1, 2022, for an as-needed statewide contract to supply epoxy materials for bridge deck operations. The procurement seeks proposals for two distinct epoxy products: one for thin epoxy polymer bridge deck overlay applications and another for penetrating healer sealer applications on bridge decks. Deliverables include the supply and delivery of up to 8,800 gallons annually of thin overlay epoxy and 11,550 gallons annually of healer sealer epoxy, distributed across multiple regional delivery locations throughout Michigan. Required qualifications mandate that epoxy materials comply strictly with MDOT Special Provisions 20SP-712B-02 and 20SP-710B-03, with only approved brands and manufacturers listed in these specifications eligible for consideration. The contractor must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance of $1,000,000 per accident, and Workers' Compensation Insurance according to applicable law. All deliveries must be made F.O.B. Destination within 45 calendar days of order receipt in minimum 275-gallon Intermediate Bulk Containers (IBCs) on galvanized steel pallets with protective caging. Proposals will be evaluated on a pass/fail basis across five criteria: completion of the Confidential Treatment Form, completion of the Vendor Questions Worksheet, completion of Schedule A (Statement of Work), completion of Schedule B (Pricing), and agreement with Standard Contract Terms. The contract will be awarded to the lowest-priced bidder meeting all mandatory minimum requirements. The proposal deadline is 3:00 p.m. Eastern on March 17, 2022, with questions due by March 8, 2022, and anticipated answers posted by March 10, 2022. The anticipated contract begin date is April 15, 2022, with an initial term of one year from the effective date and options for up to four additional one-year renewal periods at the State's sole discretion.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, nor does it identify any disadvantaged enterprise requirements or incumbent vendors. No existing infrastructure or technology integration requirements are noted in the solicitation materials. Pricing must remain firm for the initial 365-day period, with adjustments thereafter based on documented changes in actual contractor costs supported by evidence such as the Consumer Price Index or manufacturer letters. Invoices must be submitted within 45 days of delivery, with payment made via Electronic Funds Transfer approximately 45 days after invoice receipt. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion, and $1,000 per individual per day apply for unauthorized removal of key personnel. The RFP does not specify an estimated award value or total budget range, instead indicating procurement will be based on actual demand for epoxy materials from bridge crews throughout the fiscal year.