Bread and other Related Bakery Products - DHS Independence

The Iowa Department of Human Services (DHS) Independence is soliciting bids for a comprehensive bread and bakery products contract through a Request for Bids (RFB) released on May 19, 2025. The procurement specifically seeks four bakery items: 51% Whole Grain Whole Wheat Hamburger Buns (30 count), 51% Whole Grain Whole Wheat Coney Buns (16 count), Sliced Classic 100% Whole Wheat Bread (24 oz), and 51% Whole Grain Whole Wheat Hoagie Buns (24 count). The bid will be opened on June 5, 2025, at 1:00 PM CDT, with the resulting contract covering the period from September 15, 2025, to September 14, 2026, and potentially including up to two annual extensions at the agency's discretion. Bidders must complete various certifications, provide detailed business information, and agree to an administrative fee of 1.00% on all sales, payable quarterly to the Iowa Department of Administrative Services. The procurement requires vendors to submit quarterly sales reports in Microsoft Excel format and accept payment through the state's Purchasing Card Program, with the state allowing 60 days to pay invoices and all shipping to be FOB Destination, Freight Prepaid.

While the RFB does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, it does require comprehensive vendor qualifications and transparency. The historical usage data indicates quantities ranging from 10 to 1,761 units, suggesting a potentially significant contract value, though an exact budget range is not specified. The solicitation requires vendors to provide contact details, state of residence, and potential confidential information, indicating a thorough vetting process. Vendors must be prepared to meet the specific product specifications for whole grain and whole wheat bakery products, demonstrating both nutritional standards and consistent quality. The contract's potential for two annual extensions implies an opportunity for a long-term business relationship with the Iowa Department of Human Services, contingent upon satisfactory performance and continued alignment with the agency's procurement requirements.