1314843-event.pdf
PDF 358 KB Posted
- Solicitation number
- 005-RFB-1839-2025
- Issued by
- Buena Vista County, Iowa
About this file
This is a Request for Bids (RFB) issued by the Iowa Department of Human Services (DHS) Independence for bread and bakery products. The solicitation seeks bids for four specific bakery items: 51% Whole Grain Whole Wheat (WGW) Hamburger Buns (30 count), 51% WGW Coney Buns (16 count), Sliced Classic 100% Whole Wheat Bread (24 oz), and 51% WGW Hoagie Buns (24 count). The bid was released on May 19, 2025, with a bid opening date of June 5, 2025, at 1:00 PM CDT. The contract term is from September 15, 2025, to September 14, 2026, with the potential for up to two annual extensions at the agency's discretion.
The bid includes an administrative fee of 1.00% on all sales, which will be paid quarterly to the Iowa Department of Administrative Services. Bidders are required to provide quarterly sales reports in Microsoft Excel and must be willing to accept payment through the state's Purchasing Card Program. The state allows 60 days to pay invoices, and all shipping is to be FOB Destination, Freight Prepaid. The last year's usage data is provided for each item, with quantities ranging from 10 to 1,761 units, indicating the scale of the potential contract. Bidders must complete various certifications and provide detailed information about their business, including contact details, state of residence, and potential confidential information.
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Text version
19 May 2025
Bread and other Related Bakery Products - DHS Independence DHS Independence seeking bids for Bread and other Related Bakery Products
19 May 2025
Open 5/19/2025 1:00 PM CDT Type RFB - Request for Bids Close 6/5/2025 1:00 PM CDT Number 005-RFB-1839-2025 Currency US Dollar
Sealed Until 6/5/2025 1:00 PM CDT
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description 37515 Bread, Rolls, etc., Including Brown and Serve Items
19 May 202519 May 202519 May 202519 May 202519 May 202519 May 202519 May 202519 May 202519 May 2025 mailto:randy.bennett@iowa.gov
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin 9/15/2025 and end on 9/14/2026
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.
Description
Required to View Event
Prerequisites Required to Enter Bid
19 May 2025
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
2.7 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.8 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 51% WGW Hamburger Buns 1 EA - Each
30 ct.
Last years usage: 68
Brand - Product Item Number -
P2 51% WGW Coney Buns 1 EA - Each
16 ct.
Last years usage: 142
Brand - Product Item Number -
P3 Sliced, Classic 100% Whole Wheat Bread 1 EA - Each
24 oz.
Last years usage: 1,761
Brand - Product Item Number -
P4 51% WGW Hoagie 1 EA - Each
24 ct.
Last years usage: 10
Brand - Product Item Number -
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Service Line Items Service Line Items
There are no Items added to this event.
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