BRCC-M25BR172 Replace Ice Tanks Outside A Building (Emergency)

This is an emergency procurement by the Virginia Community College System (VCCS) on behalf of Blue Ridge Community College (BRCC) Main Campus in Augusta County, Virginia, for the replacement of six ice tanks used for cooling outside the "A" Building, including replacement of the ice inventory meter and glycol management system. The project, designated BRCC-M25BR172, represents critical infrastructure maintenance aimed at restoring cooling capability to the specified building. Potential bidders must be capable of executing industrial HVAC equipment replacement work and demonstrating compliance with Virginia contracting requirements, including eVA vendor registration and provision of performance and payment bonds. The solicitation was posted on May 6, 2026, with a due date of April 22, 2026, indicating this is an expedited procurement timeline. Key deliverables include full replacement and installation of the six ice tanks, the inventory metering system, and the glycol management system, with successful completion required as part of emergency restoration efforts. Contractors must be prepared to submit two fully executed counterparts of the Contract Between Owner and Contractor (CO-9) along with all associated contract documents, plans, specifications, and required bonding and insurance documentation within ten days of Notice of Award.

The procurement has been awarded to Waco, Inc., located at 5450 Lewis Road, Sandston, Virginia 23150, as evidenced by the Notice of Award issued on March 2, 2026, following proposal receipt on February 3, 2026. The contract award value is $240,870.00. The successful contractor is required to provide a Standard Performance Bond (CO-10) and Standard Labor and Material Payment Bond (CO-10.1) as specified in the General Conditions, Section 8, along with evidence of insurance coverage compliant with Sections 11 and 12 of the General Conditions. Compliance with all conditions precedent, including bond and insurance submission, must be achieved by March 12, 2026, or the Notice of Award may be annulled and bid security forfeited. Upon full compliance and approval of contract security by the Owner and Virginia Attorney General if required, the contractor will receive one fully signed counterpart of the Contract with associated Contract Documents. The available information does not specify set-aside designations, disadvantaged enterprise restrictions, or specific small business requirements for this procurement.