Br 391/Ontonagon/Snow Removal Secretary of State

The Michigan Department of State is seeking a snow removal services contractor for Branch #391 located at 728 S. 7th Street in Ontonagon, Michigan, with services specifically required when snow accumulation reaches 2 inches or more. The contract term is three years with two one-year renewal options, requiring snow removal services to be completed by 8:00 am the following business day after snowfall. Deliverables include clearing all paved areas, sidewalks, and entrances, with specific attention to maintaining clear paths to handicap spaces and dumpsters. The pricing structure is tiered based on snow accumulation ranges: 2-6 inches (estimated 45 occurrences annually), 7-12 inches (estimated 7 occurrences), and 13-18 inches (estimated 3 occurrences). Additional services include front-end loader services (estimated 2 times per year) and de-icing using rock salt (estimated 55 times annually). The procurement opportunity was posted on October 20, 2020, with proposals due by October 22, 2020. Vendors must demonstrate profitability in their work plans and provide backup equipment and personnel to ensure continuous service in case of mechanical breakdowns.

The contract is subject to the Sheltered Workshop Sections of P.A. 431 of 1984, which may indicate preferences or set-asides for certain types of vendors. Contractors must maintain comprehensive insurance coverage, including commercial general liability insurance of at least $500,000 per occurrence, automobile liability insurance if vehicles are used, and workers' compensation coverage. The contract also includes federal provisions related to Equal Employment Opportunity, Davis-Bacon Act wage requirements, and Clean Air Act compliance for contracts over $150,000. While specific award value is not explicitly stated, the detailed pricing format suggests an annual contract value that would cover multiple snow removal events across different accumulation ranges. Invoicing will be conducted monthly, and vendors must be prepared to meet the specific operational requirements of the Branch #391 facility, which operates Monday through Friday with varying hours (9:00 am-5:00 pm on M, T, Th, F and 11:00 am-7:00 pm on Wednesday).