391 - Ontonagon - snow removal pricing format LSS 10202020.doc
DOC document 155 KB Posted
- Attached to
- Br 391/Ontonagon/Snow Removal Secretary of State
- Solicitation number
- RFQ-231-210000000006-1
- Issued by
- Keweenaw County, Michigan
About this file
This is a Location Specification Sheet (LSS) for snow removal services from the Michigan Department of State for Branch #391 in Ontonagon. The contract covers snow removal services at 728 S. 7th Street Ontonagon, MI 49953, with services required when snow accumulation reaches 2 inches or more. The contract term is three years with two one-year renewal options. Services must be completed by 8:00 am the following business day after snowfall, with the facility operating Monday through Friday with varying hours (9:00 am-5:00 pm on M, T, Th, F and 11:00 am-7:00 pm on Wednesday). The scope includes clearing all paved areas, sidewalks, and entrances, maintaining clear paths to handicap spaces and dumpsters.
The pricing structure is broken down by snow accumulation ranges (2-6 inches, 7-12 inches, and 13-18 inches) with estimated annual services of 45, 7, and 3 times respectively. Additional pricing is required for front-end loader services (estimated 2 times per year) and de-icing services using rock salt (estimated 55 times per year). The contract is subject to the Sheltered Workshop Sections of P.A. 431 of 1984, and bidders must demonstrate profitability in their work plans to be considered responsive. Vendors must provide backup equipment and personnel in case of mechanical breakdowns, and invoicing is to be done monthly.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 391 Ontonagon Option 1 drawing.pdf | ||
| stc Ontonagon short-form 10202020.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
LOCATION SPECIFICATION SHEET (LSS) – SNOW REMOVAL SERVICE
Consideration for award will be based on Work Plan, Price Quotation in accordance with the specifications, terms and conditions as stated within this solicitation. Snow Removal contracting is also subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, your work plan data MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.
PART I – PLACE OF PERFORMANCE
CONTRACT NUMBER: 231 21*
CONTRACT INFORMATION
| Contract start date: |
| Contract end date: |
Terms: Three years with two, one year options
Contracting agency name: Department of State
Branch name and number: Branch # 391 - Ontonagon
Building address: Ontonagon
Territory / region / county: Superior/Region 5/Keweenaw County
PURCHASING CONTACT INFORMATION
Purchasing office name: Michigan Department of State – Purchasing Unit
Purchasing office contact name: Contact phone #: 517-335-2754
Purchasing office contact e-mail: Contact fax #: holmesL2@michigan.gov
Contract Compliance Inspector (CCI) Facility Manager (FM) name: Sharon Marcotte Contact phone #: 906-884-4426
| CCI / FM contact e-mail: marcottes@Michigan.gov |
| Contact fax #: 906-337-6698 |
BUILDING LOCATION INFORMATION
Official working days of building occupants:
Monday-Friday Official working hours of building occupants:
9-12:30 and 1:30-5 pm M, T, Th, F;
11 am-2:30 and 3:30-7 pm Wed.
Number of parking spaces: 10 - Please see attached drawing
| Minimum insurance coverage required. |
| See Standard Contract Terms |
Contractor's Liability Insurance Section
PART II – SPECIFICATIONS, VENDOR/CONTRACTOR OBLIGATIONS & EVALUATION CRITERIA
(for Secretary of State Branch Offices)
Specifications:
1. Site Location:
Secretary of State, 728 S. 7th Street Ontonagon, MI 49953 Area to be cleared of snow: Entire paved area and all sidewalks and egress and ingress to all entrances of the building. Also a clear path to dumpster if one is on site.
2. Vendor to remove snow upon the accumulation of 2 inches or more, or at the request of the office manager or representative.
3. Snow be removed no later than 8:00 a.m. the following business day after the snowfall:
4. Business hours: Mon, Tue, Thur, Fri, 9:am to 5:pm. Wed hours, 11:am to 7:pm.
5. Snow is to be stacked to allow access to vehicles.
6. Contractor is responsible for any damage done to Department of State office building, curbs, pavements, shrubs, etc., during plowing.
7. Vendor to salt any areas requested by the branch manager or designated representative.
8. Use of additional equipment such as a snow blower is included in cost of this contract. If it is necessary to use a front end loader for snow removal, agency will pay an additional charge. Prior to using a front end loader, vendor shall reasonably attempt to contact agency.
9. Exact number of services needed are unknown except contractor will be required to furnish all services as may be ordered during the contract period. The State IS NOT obligated to purchase a set amount of service.
10. The contractor must have equipment and personnel to adequately perform the specified service and in the event of mechanical breakdown of trucks or equipment will be expected to provide backup service to be performed as requested.
11. Work shall be performed to the satisfaction of the branch manager who approves invoices for payment. Invoice billings shall be rendered on a monthly basis.
SPECIAL REQUIREMENTS:
Sidewalks are to be cleared for safe pedestrian traffic during business hours. There must be a clear path from the parking spaces designed for the handicapped to the barrier-free entrance.
Sand parking lot or salt parking lot at the request of the branch manager or designated representative.
Evaluation Criteria:
Michigan Department of State reserves the right to establish the criteria by which it will evaluate each vendor’s response, and by which it will determine the most responsive, capable, and qualified vendor(s). In addition to cost, other principal factors may be considered in evaluating bids relative to:
· Reliability and responsibility of Bidder
· Firm’s past performance in similar contracts with the State
· Bidders ability to respond to all requirements outlined in the request for quotation
· Bidders ability to maintain a local presence in providing services
Contract will be awarded to the bidder whose bid is in the best interest of the Michigan Department of State.
PART III - SNOW PLOW SERVICES* PRICING SUMMARY SHEET
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(More then one each for different snow accumulation ranges)
SNOW ACCUMULATION RANGE
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks |
| 2-6 |
| 45 |
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| 7-12 |
| 7 |
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| 13-18 |
| 3 |
| x |
| Use of Front End Loader, if necessary, per hour |
| 2 |
| $ |
OTHER AREAS NOT LISTED:
FORMCHECKBOX
| $ |
| $ |
| SUBTOTAL |
| $ |
DE-ICING
| CHECK ALL THAT APPLY |
| DESCRIPTION |
DE-ICING MATERIAL
(ex: Rock Salt, Ice-Melt, Sand, etc.) (Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
| x |
| Parking lot(s)/spaces, entrances and driveways. |
| Rock Salt |
| 55 |
FORMCHECKBOX
| Sidewalks, steps, entrances and exits |
| Calcium Chloride |
| $ |
| $ |
OTHER AREAS NOT LISTED:
SUBTOTAL
*Salt and/or Rock Salt (Sodium Chloride) can not be used on concrete surfaces.
REMOVAL OF SNOW/ADDITIONAL SERVICES
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(Agency Complete)
SPECIFY LOCATION
(ex: offsite, behind bldg X, no preference, etc.)
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION/HR
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Snow Removal from area/premises |
FORMCHECKBOX
| Call Back* for snow plowing/shoveling/de-icing |
OTHER SERVICES NOT LISTED:
| SUBTOTAL |
| $ |
| ANNUAL TOTAL |
| $ |
| One (1) YEAR TOTAL |
| $ |
*Must respond within one (1) hour for a Call Back.
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(More then one each for different snow accumulation ranges)
SNOW ACCUMULATION RANGE
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks |
| 2-6 |
| 45 |
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| 7-12 |
| 7 |
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| 13-18 |
| 3 |
| x |
| Use of Front End Loader, if necessary, per hour |
| 2 |
| $ |
OTHER AREAS NOT LISTED:
FORMCHECKBOX
| $ |
| $ |
| SUBTOTAL |
| $ |
| CHECK ALL THAT APPLY |
| DESCRIPTION |
DE-ICING MATERIAL
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
| x |
| Parking lot(s)/spaces, entrances and driveways. |
| Rock Salt |
| 55 |
FORMCHECKBOX
| Sidewalks, steps, entrances and exits |
| Calcium Chloride |
| $ |
| $ |
OTHER AREAS NOT LISTED:
SUBTOTAL
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(Agency Complete)
SPECIFY LOCATION
(ex: offsite, behind bldg X, no preference, etc.)
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION/HR
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Snow Removal from area/premises |
FORMCHECKBOX
| Call Back* for snow plowing/shoveling/de-icing |
OTHER SERVICES NOT LISTED:
| SUBTOTAL |
| $ |
| ANNUAL TOTAL |
| $ |
| Two (2) YEAR TOTAL |
| $ |
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(More then one each for different snow accumulation ranges)
SNOW ACCUMULATION RANGE
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks |
| 2-6 |
| 45 |
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| 7-12 |
| 7 |
| x |
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| 13-18 |
| 3 |
| x |
| Use of Front End Loader, if necessary, per hour |
| 2 |
| $ |
OTHER AREAS NOT LISTED:
FORMCHECKBOX
| $ |
| $ |
| SUBTOTAL |
| $ |
| CHECK ALL THAT APPLY |
| DESCRIPTION |
DE-ICING MATERIAL
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
| x |
| Parking lot(s)/spaces, entrances and driveways. |
| Rock Salt |
| 55 |
FORMCHECKBOX
| Sidewalks, steps, entrances and exits |
| Calcium Chloride |
| $ |
| $ |
OTHER AREAS NOT LISTED:
SUBTOTAL
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(Agency Complete)
SPECIFY LOCATION
(ex: offsite, behind bldg X, no preference, etc.)
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION/HR
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Snow Removal from area/premises |
FORMCHECKBOX
| Call Back* for snow plowing/shoveling/de-icing |
OTHER SERVICES NOT LISTED:
| SUBTOTAL |
| $ |
| ANNUAL TOTAL |
| $ |
| Three (3) YEAR TOTAL |
| $ |
Revised 07/2007
File details come from the government source that posted it. Updated .