Box Elder School District- Uninterruptible Power Supply (UPS) systems

Box Elder School District in Brigham City, Utah, is issuing a Request for Proposals to procure enterprise-grade Uninterruptible Power Supply (UPS) systems, accessories, and maintenance services to support network infrastructure across multiple school facilities serving approximately 12,400 students. The district seeks approximately 152 Eaton 9PX2000RTL UPS units along with external modular batteries and various rack mounting solutions from specified vendors (NavePoint, Rack Solutions, and StarTech) to protect network switches, routers, wireless controllers, and associated network electronics across multiple Main Distribution Frames and Intermediate Distribution Frames at various school sites. Vendors must clearly separate E-Rate eligible items from ineligible items in their pricing, with distinct line items for equipment, installation, shipping, and additional warranties beyond manufacturer coverage. Required qualifications include authorized reseller status, current liability and workers compensation insurance, minimum CCNA certification or equivalent for configurations, three K-12 references for similar projects, registration in good standing with the Utah Secretary of State, and eligibility to participate in the Universal Service Schools and Libraries Program (E-Rate). The evaluation criteria allocate 40 points for price of eligible equipment and services (with lowest cost receiving maximum points), 30 points for technical compliance, 10 points for familiarity with Utah K-12 environments, 10 points for warranty and support, and 10 points for adherence to certification statements. Vendor questions must be submitted in writing to Kristi Hayes at Kristi@ecserate.org no later than March 10, 2026, at 5:00 PM MST, with proposals due by March 26, 2026, at 10:00 AM MST via ShareFile upload, and award notification anticipated by March 31, 2026.

The resulting contract will be contingent on board approval, fund availability, and E-Rate funding authorization where applicable, with an initial term of one year beginning July 1, 2026, through June 30, 2027, and options to extend for up to two additional one-year periods upon mutual written agreement. Vendors must comply with the lowest corresponding price (LCP) methodology for similarly located and sized E-Rate applicants and agree to invoice using the service provider invoicing method (SPI) in accordance with E-Rate program requirements. The equipment must deliver 30-75 minutes of runtime under expected loads, feature pure sine wave output, employ line-interactive or online/double-conversion topology with automatic voltage regulation, provide surge suppression and overload protection, and include remote monitoring and management capabilities with SNMP monitoring and web interface access. No specific budget range or award value is disclosed in the solicitation materials, as the contract value is not specified in the posting. This procurement contains no disclosed set-aside designations for disadvantaged enterprises or minority-owned businesses, nor are any incumbent vendors or current contractors identified. Interested vendors should note the 1GB file size limit for single uploads and direct all inquiries to the designated contact at Box Elder School District rather than the Utah Division of Purchasing.