Box Elder School District- eRate Management Services

Box Elder School District in Box Elder County, Utah is issuing an Invitation for Bids (IFB) for professional eRate Management Services for the 2026 eRate funding year, with a focus on Category 2 services to increase network capacity and accessibility. The District seeks a single vendor to provide comprehensive eRate management services including base filing fees, pre-funding and post-funding Category 2 service fees, credit card processing fees, out-of-pocket expenses, and documentation fees. Bidders must demonstrate compliance with mandatory minimum requirements by submitting base service fees, all Category 2 service fees, and a complete point-by-point narrative response listing additional fees. The evaluation will award the contract to the lowest-cost responsive and responsible bidder, with pricing guaranteed for one year and any price adjustment requests requiring thirty days' notice with supporting market analysis documentation. An optional pre-bid conference and site visit will be held virtually on February 6, 2026, from 7:30 a.m. to 1:30 p.m., with attendance confirmation required by February 5, 2026; the deadline for submitting questions is February 6, 2026, at 5:00 p.m., and bids are due February 12, 2026, at 5:00 p.m. All submissions and inquiries should be directed to Robert Gordon at Robert.gordon@besd.net. The resulting contract will have a five-year term.

The solicitation document does not specify set-aside designations or restrictions limiting participation to particular types of organizations, indicating the opportunity is open to qualified vendors broadly. Bidders may request business confidentiality protection for non-pricing information through a Claim of Business Confidentiality Form by submitting both redacted and non-redacted versions of their bids. The Standard Terms and Conditions are non-negotiable and cannot be modified; any bid containing exceptions or additions to these terms will be rejected and disqualified. Bidders are restricted from communicating with procurement staff or evaluation committee members except through the designated procurement officer, Robert Gordon. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the available solicitation materials. The specific award value or budget range for this contract is not disclosed in the provided documentation.