Booth Drapery and Equipment Rental

The Wisconsin State Fair Park has issued a Request for Bid (RFB 18-022-O) seeking a full-line provider of rental equipment for the exposition industry, encompassing pipe and drape, tables, chairs, staging, and associated installation and removal services. The procurement targets a comprehensive vendor capable of supplying extensive exposition equipment, including 673 units of 10' x 10' booths with drape, 8,540 linear feet of 12' high drape, 65 stage sections, 160 black table skirts, 300 white plastic table covers, and 359 square yards of carpet. Bidders must have a minimum of three years of experience in booth drapery and equipment rental and provide three business references from similar work performed within the past three years. The initial contract term runs from the award date through December 31, 2018, with potential renewal options for up to four additional one-year periods. Sealed bids were due on January 22, 2018, at 2:00 PM CST, with bidder questions accepted until January 8, 2018. The procurement will select the lowest responsive, responsible bidder, with pricing to be submitted in U.S. dollars on the provided Bid Response Sheet.

The RFB includes a 5% price preference for certified Minority Business Enterprises and Disabled Veteran-Owned Businesses, providing an advantage to qualifying vendors. Insurance requirements are specific, mandating Workers Compensation at statutory limits, Commercial General Liability of $1,000,000 per occurrence, and Automobile Liability with a $1,000,000 combined single limit. The selected contractor will receive preferred vendor status during the Annual State Fair and must pay a 15% commission on all rentals and purchases invoiced to fair vendors by October 1 of each contract year. The contractor must also designate a contact person available via cell phone during the Annual State Fair with a 30-minute response time for messages. No specific total contract value or budget range was explicitly stated in the procurement documents. The Wisconsin State Fair Park does not guarantee minimum order quantities, and the actual usage under the contract may vary from the estimated quantities provided in the bid response sheet.