Booster Pump for Unit Well 12

The City of Madison Water Utility issued Request for Bids (RFB #11023-0-2022-BG) for a comprehensive booster pump system for Unit Well 12, located at 801 S. Whitney Way in Madison, Wisconsin. The procurement seeks a complete horizontal split case centrifugal drinking water booster pumping unit with specific performance requirements, including delivering 2,100 gallons per minute at 245 feet total dynamic head, operating at 1,800 rpm with 200 horsepower and 82% efficiency. Acceptable manufacturers are limited to Fairbanks and Crane, with the basis of design specified as Fairbanks Model 1824A. The pump must be constructed with lead-free materials compatible with drinking water applications and delivered to 110 S. Paterson Street, with installation to be performed separately. Key bid submission deadlines include questions due by February 21, 2022, bid answers posted by February 24, 2022, and final bid submissions due on March 2, 2022, at 2:00 PM CST. Electronic bids under 20 MB should be submitted to bids@cityofmadison.com, with evaluation criteria focusing on the lowest responsible and responsive bidder complying with specifications.

The City does not specify explicit set-aside designations but provides a local preference purchasing policy that offers scoring preference to local vendors registered with the City as of the bid due date. Bidders employing 15 or more employees and conducting $50,000 or more in annual aggregate business with the City must comply with Affirmative Action requirements. The awarded contract to SJE Inc/LW Allen, a local vendor, carried a total cost of $38,309.00 for furnishing all pump components. The pump vendor is responsible for ensuring compatibility with existing variable frequency drive (VFD) equipment, with any necessary modifications at the vendor's expense. A standard one-year warranty will commence after installation, full operation, and acceptance by Madison Water Utility. The City is tax-exempt and will not pay federal excise or state sales taxes. The procurement allows the City to reject any or all bids, waive informalities, and make partial awards, providing flexibility in the contracting process.