RFB 11023.pdf

CITY OF MADISON

REQUEST FOR BIDS

RFB #: 11023-0-2022-BG

Title: Booster Pump for Unit Well 12

City Agency: Water Utility

Due Date: Wednesday, March 2nd, 2022

2:00 PM CST

REQUEST FOR BIDS RFB # 11023-0-2022-BG

Page i

Table of Contents

1 NOTICE TO BIDDERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Bids

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Affirmative Action Notice

1.9 Multiple Bids

1.10 City of Madison Contact Information

1.11 Inquiries, Clarifications, and Exceptions

1.12 Addenda

1.13 Bid Distribution Networks

1.14 Local Vendor Preference

1.15 Oral Presentations/Site Visits/Meetings

1.16 Acceptance/Rejection of Bids

1.17 Withdrawal or Revision of Bids

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Usage Reports

1.21 Partial Award

1.22 Tax Exempt

1.23 Cooperative Purchasing

1.24 Bidders Responsibility

Form A: Signature Affidavit Form B: Receipt of Forms and Submittal Checklist Form C: Vendor Profile Form D: Cost Proposal Form E: References Appendix A: Standard Terms & Conditions Appendix B: Contract for Purchase of Services

1 NOTICE TO BIDDERS

1.1 Summary

The City of Madison Water Utility (“City”) is soliciting Bids from qualified vendors to furnish a Booster Pump for Unit Well 12 at 801 S. Whitney Way, Madison, WI, 53711. Vendors submitting Bids (“Bidders”) are required to read this Request for Bids (“RFB”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Bids no later than the due time and date indicated below. The City will reject late Bids:

Issue Date: Tuesday, February 15th, 2022 Questions Due Date: Monday, February 21st, 2022

Answers Posted Date: Thursday, February 24th, 2022 Due Date: Wednesday, March 2nd, 2022, 2:00 PM CST

1.3 Format

The City will not consider illegible Bids.

Elaborate Bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective Bid, are not necessary or desired.

The City is requesting bids in the following format: Electronic. Electronic versions less than 20MB should be emailed to the address in section 1.5.

Complete and return Forms A through E to City of Madison Purchasing Services by Wednesday, March 2nd, 2022, 2:00 PM CST.

1.4 Labeling

All Bids must be clearly labeled:

Bidder’s Name and Address

RFB #: 11023-0-2022-BG

Title: Booster Pump for Unit Well 12 Due: Wednesday, March 2nd, 2022, 2:00 PM CST

All email correspondence must include RFB #11023-0-2022-BG in the subject line.

1.5 Delivery of Bids

Delivery of electronic copy to: via email to bids@cityofmadison.com

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

1.6 Appendix A: Standard Terms & Conditions

Bidders are responsible for reviewing this attachment prior to submission of their Bids. City of Madison Standard Terms and Conditions are the minimum requirements for the submission of Bids.

1.7 Appendix B: Sample Contract for Purchase of Services

Bidders are responsible for reviewing this attachment prior to submission of their Bids. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFB. The mailto:bids@cityofmadison.com terms of this template contract shall become contractual obligations following award of the RFB. By submitting a Bid, Bidders affirm their willingness to enter into a contract containing these terms.

1.8 Affirmative Action Notice

If Contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more for the calendar year in which the PO and/or Contract is in effect, Contractor shall file, within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. A sample affirmative action plan, Request for Exemption forms, and instructions are available at: www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms or by contacting a Contract Compliance Specialist at the City of Madison Affirmative Action Division at (608) 266-4910. Vendors must register for an account to complete the required forms online, here: https://elam.cityofmadison.com/citizenaccess

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: All contractors who employ 15 or more employees (regardless of the dollar amount of this contract or their annual aggregate business with the City) must notify the City of all external job openings at locations in Dane County, Wisconsin, and agree to interview candidates referred by the City or its designated organization. Job posting information is available at: http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program. Instructions for contractors: http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of Appendix A – Standard Terms and Conditions and, if applicable, in Section 13 of Appendix B – Sample Contract for Purchase of Services.

1.9 Multiple Bids

Multiple Bids from Bidders are permitted; however, each must fully conform to the requirements for submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each Bid.

Bidders may submit alternate pricing schemes without having to submit multiple Bids.

1.10 City of Madison Contact Information

The City of Madison Water Utility is the procuring agency:

Peter Holmgren City of Madison Water Utility

PH: (608) 261-5530

pholmgren@madisonwater.org

The City of Madison Purchasing Services administers the procurement function:

Brittany Garcia Purchasing Services City-County Bldg, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346

PH: (608) 243-0529

FAX: (608) 266-5948

bids@cityofmadison.com http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms https://elam.cityofmadison.com/citizenaccess/ http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf mailto:bids@cityofmadison.com

For questions regarding Affirmative Action Plans please contact:

Contract Compliance Department of Civil Rights City-County Bldg., Room 523 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFB will acknowledge all emails received. Bidders not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.11 Inquiries, Clarifications, and Exceptions

Bidders are to raise any questions they have about the RFB document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.10.

Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda – see 1.12 below. Bidders are strongly encouraged to check for addenda regularly.

Bids should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to bid terms, conditions, specifications and dates stated within the bid package. However, the City of Madison reserves the right to disqualify any and all bids submitted which include exceptions, if deemed not in the City’s best interests.

1.12 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda to its Bids distribution websites – see 1.13 below. It is the Bidders responsibility to regularly monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.13 Bid Distribution Networks

The City of Madison posts all Request for Bids, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Bidders responsibility to regularly monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Bidders.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access Bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com mailto:dcr@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

1.14 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

1.15 Oral Presentations/Site Visits/Meetings

Bidders may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFB process. Such presentations, meetings or site visits will be at the Bidders expense.

1.16 Acceptance/Rejection of Bids

The City reserves the right to accept or reject any or all Bids submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Bids responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.17 Withdrawal or Revision of Bids

Bidders may, without prejudice, withdraw Bids submitted prior to the date and time specified for receipt of Bids by requesting such withdrawal before the due time and date of the submission of Bids. After the due date of submission of Bids, no Bids may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Bidders may modify their Bids at any time prior to opening of Bids.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”defined in State of Wisconsin Statutesmay be held confidential.

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to Bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Bids from public viewuntil such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Bids will be available for review in accordance with such laws.

1.20 Usage Reports

Annually, the successful Bidders shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.21 Partial Award

Unless otherwise noted, it will be assumed that Bidders will accept an order for all or part of the items/services priced.

1.22 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 39-73-0411-K) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.23 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis;

they are made solely between the bidders and third party unit of government.

1.24 Bidders Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

Split Case Centrifugal Booster Pumps Page 1 of 10

Well 12

HORIZONTAL SPLIT CASE CENTRIFUGAL PUMP 1

PART 1–GENERAL 5

1.01 SUMMARY 7

A. Madison Water Utility is replacing and upgrading the current pump at Well 12. 8

B. This section includes furnishing lead-free horizontal split case centrifugal drinking water booster 10 pumping units complete as specified. All components and appurtenances shall be furnished by the 11 same supplier. 12

C. Pump shall be complete as specified and delivered to 110 S. Paterson St., Madison, WI 53703. 14

Installation is not included in the scope of this agreement; refer to PART 3 for ancillary 15 requirements to the installation work by others. 16

1.02 SUBMITTALS 18

A. Project Data/Bid Requirements: 19

1. Complete detailed performance curves for the equipment being offered showing capacity, 20 head, NPSH required, wire-to-water efficiency, and brake horsepower from shutoff to cutoff 21 head where driven by the field electric motor for the conditions indicated below. Do not 22 provide a generic catalogue pump curve. 23

a. Head, discharge, and efficiency plot at 100% speed 24

b. Head discharge curves with efficiency curves for, 95%, 90%, 80% and 70% speed. 25

2. Furnish the following information. 26

a. Name of pump manufacturer and type of model designation of pump. 27

b. Field-operating speed of unit @ 60 Hz. All performance data and tests shall be at this 28 speed. 29

c. NPSH required. 30

Split Case Centrifugal Booster Pumps Page 2 of 10

d. Impeller diameter in inches and as percent of maximum possible. 1

e. Name of motor manufacturer and type of model designation of motor with full 2 information on frame size, insulation, temperature rating. 3

f. Motor-rated horsepower without service factor. 4

g. Motor service factor. 5

h. Full-load and locked rotor current. 6

i. Motor efficiency at one-half, three-quarters, and full load. 7

j. Power consumption in kwh per 1,000 gallons for proposed pump at performance point @ 8

100% speed. 9

k. Descriptive data showing pump construction and dimensional information. 10

B. Shop Drawings following award of contract: 12

1. Furnish detailed drawings and description showing the size, dimensions of pumps, dimensions 13 of motors, dimensions of bases, and necessary foundation drawings, giving exact position of 14 all bolts. 15

2. Submit certified pump dimensional drawings within 30 days after award of Contract. 16

3. Motor submittals shall be from the motor manufacturer not the pump supplier. 17

1.03 QUALITY ASSURANCE 19

A. Equipment shall conform to the standards of the AIEE, HI, NEC, and NEMA, and Wisconsin DNR 20 regulatory requirements. 21

1.04 WARRANTY 23

A. Standard 1-Year Warranty as follows: 24

1. Manufacturer shall warrant the equipment to be free from defects in material and 25 workmanship for a period of 1 year 26

2. Warranty period shall commence after the pump is installed, fully operational, and accepted 27 by Madison Water Utility. 28

Split Case Centrifugal Booster Pumps Page 3 of 10

PART 2–PRODUCTS 1

2.01 PUMPING EQUIPMENT 3

A. Pump Performance Requirements: 4

1. Refer to the attached data sheet and pump curve. 5

B. Pump 7

1. Location: Booster Pump #1 @ Madison Well #12 8

2. Type of pump: Split Case Centrifugal 9

3. Speed: 1800 rpm nominal 10

4. Total Dynamic Head: 245 feet 11

5. Pumping Capacity at TDH: 2,100 gpm 12

6. Efficiency +/- 82% 13

7. Horsepower: 200 14

8. Impeller material: Certified Lead Free cast bronze or Stainless Steel 15

9. Orientation: Standard “Right-Hand” Rotation 16

10. Pump Manufacturer and Model Basis of Design: 17

Manufacturer: Fairbanks 18

Model 1824A 19

Size 8 x 6 20

Pump Curve: 2PC-125666A 21

C. Pump Design Requirements: 23

1. A steep head discharge curve is preferred; maintaining high efficiency to each side of the 24 performance point is desired. 25

2. Total head as specified is the sum of suction and discharge pressure heads measured through 26 piezometer connections on the horizontal centerline of the suction and discharge nozzles with 27 no credit for difference in velocity heads at these points. 28

3. The pump design shall be such that the units operate satisfactorily without cavitation, 29 excessive noise, or vibration in excess of limits set forth in the Hydraulic Institute Standards on 30

Split Case Centrifugal Booster Pumps Page 4 of 10 the pumping units installed as shown on the drawings and operating within the range of 1 heads and suction conditions specified. 2

4. Pump acceptance grade shall be Hydraulic Institute Standard 1U. 3

5. VFD Operational Design: 4

a. Pump shall be suitable to operate efficiently on a variable speed drive and to maximize 5 pump efficiency as the pump slows down. 6

b. The highest reduced speed efficiency typically occurs when the best efficiency point for 7 full speed operation is to the left of the design point for the pump. 8

c. Owner reserves the right to reject a proposed pump based on pump efficiency at reduced 9 speeds. 10

D. Specified Pump Manufacturers 12

1. Acceptable Pump Manufacturers: 13

a. Fairbanks 14

b. Crane 15

c. No other pump manufacturers accepted 16

2.02 COMPONENTS 18

A. Casings: 19

1. The casings shall be cast iron, horizontally split with ASA 125 psi flanged suction and discharge 20 connections in lower half of casing. 21

2. Casing shall be capable of withstanding shutoff pressure with a suitable factor of safety. 22

3. Provide renewable lead free bronze or cast iron wear rings on the casing. 23

4. Provide 1/4-inch tapped piezometer connections on horizontal centerline of suction and 24 discharge nozzles, and 1-inch tapped priming connection at high point of casing. 25

B. Impellers: 27

1. Material: lead free bronze or stainless steel 28

2. Construction: double-suction type, mechanically- and hydraulically-balanced. 29

3. Provide renewable lead free bronze or stainless steel wear rings on impellers 30

Split Case Centrifugal Booster Pumps Page 5 of 10

4. Impellers shall be fully compatible with chlorinated water. 1

C. Shaft: 3

1. Material: stainless steel 4

2. Equip pump shaft with renewable stainless steel or lead free bronze sleeves. 5

3. External piping complete with snubber valves shall be installed from the casing to each sealing 6 box to circulate water to the seals. 7

4. Deflection shall not exceed .003 inches at greatest loads 8

D. Bearings and Couplings: 10

1. Bearings shall be cartridge-type ball bearings, grease-lubricated, designed to resist radial and 11 thrust loads. 12

2. Grease seals and water slingers shall be provided for protection of the bearings. 13

3. Bearings to provide average AFBMA B-10 rated life of 50,000 hours or more at duty point. 14

4. Mechanical Seals: 15

a. Each pump is to be furnished with mechanical seal boxes, placed on both sides of the 16 pump centerline to seal pump shaft. 17

b. Seals shall have all metal parts, 303 stainless steel with Buna-N elastomers, Ni-Resist seal 18 and carbon washers. 19

c. Seal boxes shall be equipped with heavy cast one-piece O-ring sealed glands made from 20 lead free bronze or cast iron. 21

d. Provide a bypass line for the upper seal between the seal faces and the discharge flange 22 to assure adequate venting of the seal chamber and to provide lubrication. 23

5. Provide a flexible shaft coupling, Wood, Dodge, or equal, with a base-mounted coupling guard 24 for each pump supplied. 25

E. Base: 27

1. A one-piece cast iron or fabricated steel base shall be provided upon which both the pump 28 and motor are mounted. 29

2. The base shall have a raised edge or trough for collecting drainage. 30

3. Provide detailed anchor bolt and foundation drawings. 31

Split Case Centrifugal Booster Pumps Page 6 of 10

4. The space under the base will be filled with grout, and proper and separate openings shall be 1 provided for placing grout and venting air. Provide vents at each corner of the base. 2

2.03 MOTORS 5

A. Conform to all applicable requirements of NEMA, ANSI, IEEE, and NEC standards and shall be 6

UL-Listed for the service specified. 7

B. Motor shall not be loaded beyond nominal rating, not including service factor, at any design 9 condition. 10

C. Physical Construction: 12

1. Mounting: Horizontal. 13

2. Enclosure: TEFC. 14

3. Premium efficiency 15

4. Service Factor: 1.15. 16

5. Power requirements: 60 Hz, three phase, factory-wired for 480 volt connection, ±10% voltage 17 variation. 18

6. Load type: Variable torque. 19

7. NEMA Design: B. 20

8. Insulation: Class F and rated for a Class B temperature rise. 21

9. Nominal operating speed: 1,800 rpm. 22

10. VFD operation: 23

a. Motor shall be inverter duty rated, meet the requirements of NEMA MG1, Part 31. 24

b. Minimum speed turndown ratio: 10:1. 25

11. Copper leads and windings with ball- or roller-bearings in end brackets of steel or cast iron or 26 aluminum brackets with steel-bearing sleeves. 27

12. Rotor bars shall be copper. 28

13. Motor shaft shall be high-strength steel protected by a bronze shaft sleeve secured to the 29 shaft to prevent rotation. 30

Split Case Centrifugal Booster Pumps Page 7 of 10

14. The maximum allowable no-load shaft runout shall be 0.002 inches. 1

15. Motors shall be equipped with grease fittings and automatic grease reliefs for the addition of 2 grease. 3

16. Bearings shall be prelubricated and field regreasable. 4

17. Nameplate: Stainless steel engraved attached to motor frame or enclosure with stainless steel 5 rivets. 6

18. Conduit/Junction Box: 7

a. Cast iron, diagonally split, fully rotatable, gasketed between cover and bar, and between 8 box and frame. 9

b. Motor lead opening in the frame shall also be gasketed. 10

c. Provide a clamp-type terminal inside each motor conduit box for grounding. 11

19. Accessories: 12

a. Oversized motor junction box. 13

b. Lifting eyes. 14

c. Thermostats applied to motor windings, capable of shut down and manual reset by 15 external controls. 16

20. Acceptable motor manufacturers: 17

a. US Motors 18

2.04 VARIABLE SPEED PUMP CONTROLS 20

A. All supplied pumps and motors shall be compatible with existing VFD equipment and controls. 21

Verify compatibility prior to installation. 22

B. Pump vendor shall be responsible for pump compatibility with existing equipment. Any 24 modifications to supplied equipment, any additional equipment, or any other requirements shall 25 remain the responsibility of the pump vendor and shall be made at no additional cost to Madison 26

Water Utility. 27

Split Case Centrifugal Booster Pumps Page 8 of 10

2.05 FINISHES 1

A. It is the intent of this specification that all equipment, supports, and appurtenances shall be 2 furnished factory shop-primed, clean, and ready to accept finish painting with a minimal amount of 3 surface preparation. 4

B. Preparation and painting shall conform to all manufacturer recommendations and requirements. 6

C. Surface Preparation: 8

1. Unless otherwise specified, mechanical equipment and accessories shall be furnished with all 9 surfaces (except galvanized, stainless steel, rubber, copper, PVC) prepared in accordance with 10 near white grade SSPC Specification No. 10 removing all dirt, rust scale, and foreign materials. 11

2. Surface preparation shall be done at such time during the assembly process to preclude 12 damage to the equipment once assembled. 13

3. Cleaned surfaces shall then be factory shop-primed. 14

4. Factory shop-priming shall be with one coat of Tnemec N69-1255 Hi-Build Epoxoline primer, or 15 equal, applied to a minimum of 5.0 mils dry thickness. (For equipment surfaces in contact with 16 potable water, primer shall be 140-1255 Beige Pota-Pox Primer and shall be NSF approved.) 17

5. Verify primer used is compatible with proposed finish coats. 18

6. Motors shall be factory shop-primed and finished-painted using the manufacturer’s standard 19 paint system for the specified application. 20

2.06 ANCHOR BOLTS 23

A. Provide all anchor bolts required for equipment furnished. 24

B. Anchor bolts shall be 316 stainless steel of ample strength for the intended service. 26

PART 3–EXECUTION 29

Split Case Centrifugal Booster Pumps Page 9 of 10

3.01 GENERAL 1

A. Equipment installation, quality control, testing, supervision, start-up, and operator training shall be 2 per pump manufacturer recommendations. 3

B. Operations and Maintenance Manual: Deliver the manufacturers operation and maintenance 5 manual to Madison Water Utility at the time of pump delivery. Failure to provide the required 6 operation and maintenance manual will result in delay of payment until receipt of required 7 documents. 8

3.02 VARIABLE SPEED CONTROL COORDINATION 11

A. Coordinate every component of the pumping equipment with the existing variable speed drive. 13

Failure to coordinate with existing equipment will not relieve the pump supplier from any 14 additional costs arising from connection to existing VFD equipment. 15

B. Address minimum speed requirements to protect both motor and equipment and to meet 17 specified design and performance requirements at start up. 18

C. Provide minimum speed settings (in hertz) to Madison Water Utility. 20

D. Equipment operation over the entire control range shall be completed to demonstrate successful 22 operation and to meet specified design and performance requirements. 23

3.03 FIELD QUALITY CONTROL 26

A. Site Tests: Vibration: 27

1. Vibration at any point on the equipment and shafting as operated in the field in excess of 28 limits set forth in the current edition of the Hydraulic Institute Standards shall be the cause for 29 rejection. 30

Split Case Centrifugal Booster Pumps Page 10 of 10

2. All surfaces intended for bearing shall be in full contact, and insertion of washers or spacers to 1 minimize vibration will not be permitted. 2

3. Madison Water Utility reserves the right to make field tests to check compliance with the 3 specifications. 4

B. Penalties: 6

1. If the pump and motor does not substantially meet the performance curves submitted with 7 the Bid, Madison Water Utility reserves the right to reject the equipment, and no payment will 8 be made. 9

2. If the unit, after installation, does not operate smoothly, does not meet the vibration 10 limitations, or does not operate in accordance with the factory characteristics curve, it shall be 11 removed by the supplier at no cost to Madison Water Utility. 12

END OF SECTION 16

Pump Data Sheet - Fairbanks Morse Pump, 60 Hz

Company: LW Allen, Inc Name: Dale R. Broeckert, PE Date: 6/12/2015 Selection: fm 061215

Madison #12 - High Lift pump - rev 061215 MAX TRIM for 200hp

Pump:

Size: 6" 1824A,1814A & 1844A Type: 1800 1STG SPLIT CASE Speed: 1775 rpm Synch speed: 1800 rpm Dia: 17.0625 in Curve: 2PC-125666A Impeller: 444A143 Specific Speeds: Ns: 896

Nss: 9404 Dimensions: Suction: 8 in

Discharge: 6 in

Pump Limits:

Temperature: 275 °F Power: --- Pressure: 250 psi g Eye area: --- Sphere size: 1 in

Search Criteria:

Flow: 2100 US gpm Head: 245 ft

Secondary Operating Point: 2100 US gpm, 215 ft

Fluid:

Water Temperature: 68 °F Density: 62.32 lb/ft³ Vapor pressure: 0.3391 psi a Viscosity: 0.9946 cP Atm pressure: 14.7 psi a NPSHa: ---

Motor:

Size: 200 hp Speed: 1800 Frame: 447T

Standard: NEMA Enclosure: TEFC

Sizing criteria: Max Power on Design Curve

H2Optimize - Fairbanks-Morse 10.6.1.0 Selected from catalog: Fairbanks Morse Centrifugal.60 Vers: 3.4

---- Data Point ---- Flow: 2308 US gpm Head: 254 ft Eff: 82% Power: 180 hp NPSHr: 12.3 ft

---- Design Curve ---- Shutoff head: 326 ft Shutoff dP: 141 psi Min flow: --- BEP: 82% @ 2243 US gpm NOL power:

197 hp @ 3048 US gpm

-- Max Curve -- Max power:

219 hp @ 3195 US gpm

Curve efficiencies are typical. For guaranteed values, contact Fairbanks Morse or your local distributor. Las eficiencias en curvas son tipicas. Para valores garantizados contacte a Fairbanks Morse o a su distribuidor local.

US gpm

Po w er hp

32503000275025002250200017501500125010007505000

N

PS

H r -ft

32503000275025002250200017501500125010007500 500

H ea d

- f t

325030002750250022502000100 1750

82.1

17.0625 in

18 in

14.5 in

Performance Evaluation:

Flow Speed Head Efficiency Power NPSHr US gpm rpm ft % hp ft 2520 1775 236 81 185 13.6 2100 1775 269 82 174 11.2 1680 1775 295 76 164 9.36 1260 1775 311 70 140 8.39 840 1775 320 58 117 7.41

US gpm

H ea d

- f t

32003000280026002400220025 2000

1775 rpm

1000 rpm

1200 rpm

1400 rpm

1600 rpm

82.1

82.1

67.2

67.2

Curve efficiencies are typical. For guaranteed values, contact Fairbanks Morse or your local distributor. Las eficiencias en curvas son tipicas. Para valores garantizados contacte a Fairbanks Morse o a su distribuidor local.

Company: LW Allen, Inc Fairbanks Morse Pump, 60 Hz Size: 6" 1824A,1814A & 1844A Name: Dale R. Broeckert, PE Catalog: Fairbanks Morse Centrifugal.60, Vers 3.4 Speed: 1000 - 1775 rpm 6/12/2015 1800 1STG SPLIT CASE - 1800 Dia: 17.0625 in fm 061215.ufs Curve: 2PC-125666A

Impeller: 444A143

Rev. 07/28/2016-FormA-SignatureAffidavit.doc

Form A: Signature Affidavit

RFB #: 11023-0-2022-BG Booster Pump for Unit Well 12 This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Rev. 07/28/2016-FormB-Receipt.doc

Form B: Receipt of Forms and Submittal Checklist

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Cost Proposal

Form E: References

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Addendum #

Addendum #

Addendum #

Addendum #

VENDOR NAME

Rev. 07/28/2016-RFB-FormC-VendorProfile.doc

Form C: Vendor Profile

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award) CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

AFFIRMATIVE ACTION CONTACT

If the selected contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more, the contractor will be required to file an Affirmative Action Plan and comply with the City of Madison Affirmative Action Ordinance, Section 39.02(9)(e), within thirty (30) days contract signature. Vendors who believe they are exempt based on number of employees or annual aggregate business must file a request for exemption. Link to information and applicable forms:

https://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

https://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers

Rev. 07/28/2016-FormD-CostProposal.doc

Form D: Cost Proposal

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

Item Number Description Grand Total Cost

1. Cost for all components as described in RFB specifications

Are you able to meet the Warranty requirements as described in the RFB? Yes________ No________

If no, please provide detail:

Rev. 07/28/2016-FormE-References.doc

Form E: References

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

REFERENCE #3 – CLIENT INFORMATION

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

STC 11.7.19.docx Page 1

CITY OF MADISON

(STC-Form: 12/18/2018)

1. General. Throughout this document, "City of Madison," "City" and "Purchasing" shall be synonymous and mean the City of Madison. The words "bid" and "proposal" are synonymous, as are the words "bidder," "proposer" and "contractor." The phrases "request for proposal," "invitation for bids," "request," "invitation," and "solicitation" shall also be synonymous.

As applied to the winning or selected bidder, the words "bid," "proposal," and "contract" are synonymous.

2. Entire Agreement, Order of Precedence. These standard terms and conditions shall apply to any Purchase Order issued as a result of this Request for Bid/Proposal, except where expressly stated otherwise in the RFP or in a written instrument covering this purchase signed by an authorized representative of the City and the Contractor, in a form approved by the City Attorney (a “Separate Contract”). If such a separate contract is executed it shall constitute the entire agreement and no other terms and conditions, whether oral or written, shall be effective or binding unless expressly agreed to in writing by the City.

If a Separate Contract is not executed, these Standard Terms and Conditions, the City’s request for proposals, the version of the vendor’s bid that was accepted by the City, and the City’s Purchase Order (if any) shall constitute a contract and will be the entire agreement.

Order of Precedence: If there is a conflict between this Section A and any terms in the vendor’s accepted bid or proposal, this Section A shall control unless the parties expressly agree to another order of precedence, in writing. If there is a conflict between this Section A and a Separate Contract, the terms and conditions of the Separate Contract shall control.

I. TERMS FOR SUBMISSION OF BIDS: The following section applies to the bid/selection process only.

3. This invitation for bids does not commit the City to award a contract, pay any costs incurred in preparation of bids, or to procure or contract for services or equipment. The City may require the bidder to participate in negotiation and to submit such additional price or technical or other revisions to his or her bids as may result from negotiation. The bidder shall be responsible for all costs incurred as part of his or her participation in the pre-award process.

The City reserves the right to accept or reject any or all bids submitted, in whole or in part, and to waive any informalities or technicalities which at the City’s discretion are determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any offeror responding to this request. The City expressly reserves the right to reject any and all bids responding to this invitation without indicating any reasons for such rejections(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

4. Addenda. Changes affecting the specifications will be made by addenda. Changes may include, or result in, a postponement in the bid due date. Bidders are required to complete the Bidder Response Sheet, acknowledging receipt of all parts of the bid, including all addenda.

5. Price Proposal. All bidders are required to identify the proposed manufacturer and model, and to indicate the proposed delivery time on the attached Proposal Form. Failure to do so may cause the bid to be considered not responsive. If desired, the bidder may include product literature and specifications. The price quoted will remain firm throughout each contract period. Any price increase proposed shall be submitted sixty (60) calendar days prior to subsequent contract periods and shall be limited to fully documented cost increases to the bidder which are demonstrated to be industry-wide.

6. Price Inclusion. The price quoted in any bid shall include all items of labor, materials, tools, equipment, and other costs necessary to fully complete the furnishing and delivery of equipment or services pursuant to the specifications attached thereof. Any items omitted from the specifications which are clearly necessary for the completion of the project shall be considered a portion of the specifications although not directly specified or called for in these specifications.

7. Pricing and Discount.

a. Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea., etc.) as stated on the bid/proposal or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price. I f an apparent mistake exists in the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

b. In determination of award, discounts for early payment will only be considered when all other conditions are equal. Early payment is defined as payment within fifteen (15) days providing the discount terms are deemed favorable. All payment terms must allow the option of Net 30.

8. F.O.B. Destination Freight Prepaid. Bid prices must include all handling, transportation and insurance charges. Failure to bid FOB Destination Freight Prepaid may disqualify your bid.

9. Award.

a. The City will have sole discretion as to the methodology used in making the award. Where none is specified, the award will be made to the lowest responsible bidder in compliance with the specifications and requirements of this solicitation.

b. The right is reserved to make a separate award of each item, group of items or all items, and to make an award in whole or in part, whichever is deemed in the best interest of the City.

10. Responsiveness and Responsibility. Award will be made to the responsible and responsive bidder whose bid is most advantageous to the City with price and other factors considered. For the purposes of this project, responsiveness is defined as the bidder’s conformance to the requirements of the solicitation. Being not responsive includes the failure to furnish information requested.

Responsibility is defined as the bidder’s potential ability to perform successfully under the terms of the proposed contract. Briefly, a responsible bidder has adequate financial resources or the ability to obtain said resources; can comply with required delivery taking into

Appendix A

STC 11.7.19.docx Page 2 account other business commitments; has a satisfactory performance record; has a satisfactory record of integrity and business ethics; and has the necessary organization, experience and technical skills.

The City reserves the right to refuse to accept any bid from any person, firm or corporation that is in arrears or is in default to the City, or has failed to perform faithfully any previous contract with the City. If requested, the bidder must present within five (5) working days evidence satisfactory to the City of performance ability and possession of necessary facilities, financial resources, adequate insurance, and any other resources required to determine the bidder’s ability to comply with the terms of this solicitation document.

11. Cancellation.

a. The City reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds.

b. In the event the Bidder shall default in any of the covenants, agreements, commitments, or conditions and any such default shall continue unremedied for a period of ten (10) days after written notice to the Bidder, the City may, at its option and in addition to all other rights and remedies which it may have, terminate the Agreement and all rights of the Bidder under the Agreement.

c. Failure to maintain the required certificates of insurance, permits, licenses and bonds will be cause for contract termination. If the Bidder fails to maintain and keep in force the insurance, if required, the City shall have the right to cancel and terminate the contract without notice.

II. CONDITIONS OF PURCHASE: The following section applies to purchases/contracts after the award. See Paragraphs 1 & 2 for applicability and order of precedence.

12. Specifications.

a. All bidders must be in compliance with all specifications and any drawings provided with this solicitation. Exceptions taken to these specifications must be noted on your bid.

b. When specific manufacturer and model numbers are used, they are to establish a design, type, construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and the bidder/proposer is responsible for providing sufficient information to establish equivalency. The City shall be the sole judge of equivalency. Bidders are cautioned to avoid bidding alternates which do not meet specifications, which may result in rejection of their bid/proposal.

13. Regulatory Compliance.

a. Seller represents and warrants that the goods or services furnished hereunder, including all labels, packages, and container for said goods, comply with all applicable standards, rules and regulations in effect under the requirements of all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act (OSHA), as amended, with respect to design, manufacture or use for their intended purpose of said goods or services. Seller shall furnish Material Safety Data Sheets (MSDS) whenever applicable.

b. If it is determined by the City that such standards are not met, the seller agrees to bear all costs required to meet the minimum standards as stated above for the equipment/products furnished under this contract.

14. Warranty. Unless otherwise specifically stated by the bidder, products shall be warranted against defects by the bidder for ninety (90) days from the date of receipt. If bidder or manufacturer offers warranty that exceeds 90 days, such warranty shall prevail.

15. Ownership of Printing Materials. All artwork, camera-ready copy, negative, dies, photos and similar materials used to produce a printing job shall become the property of the City. Any furnished materials shall remain the property of the City. Failure to meet this requirement will disqualify your bid.

16. Item Return Policy. Bidder will be required to accept return of products ordered in error for up to twenty-one (21) calendar days from date of receipt, with the City paying only the return shipping costs. Indicate in detail on the Bidder Response Sheet, your return policy.

17. Payment Terms and Invoicing. The City will pay properly submitted vendor invoices within thirty (30) days of receipt, providing good and/or services have been delivered, installed (if required), and accepted as specified.

a. Payment shall be considered timely if the payment is mailed, delivered, or transferred within thirty (30) days after receipt of a properly completed invoice, unless the vendor is notified in writing by the agency of a dispute before payment is due.

b. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order, including reference to purchase order and submittal to the correct address for processing. Invoice payment processing address is shown on the upper middle section of the purchase order. Send invoices to Accounts Payable address on the purchase order. Do not send invoices to Purchasing or ship to address.

c. Bidders, proposers shall include discounts for early payment as a percent reduction of invoice. Invoice discounts shall be determined where applicable, from the date of acceptance of goods and/or the receipt of invoice, whichever is later. Discounts for early payment terms stated on the bid/proposal must be shown plainly on the invoice; discounts for early payment not shown on the invoice will be taken.

d. Invoices submitted not in accordance with these instructions will be removed from the payment process and returned within ten (10) days.

18. F.O.B. Destination Freight Prepaid. Unless otherwise agreed in writing, the vendor shall bear all…