Boom Ax Head for Kankakee FWA 154814Bid Documents

The Indiana Department of Natural Resources is seeking a Request for Quotation (RFQ) for boom ax heads compatible with an Alamo Maverick 2 for mowing brush on ditch banks and steep slopes at the Kankakee Fish & Wildlife Area in Spencer County. The solicitation requires three specific line items: a top head, a bottom head, and associated shipping to the facility located at 4320 W Toto Road, North Judson, Indiana. Responses must be submitted by January 20, 2026, at 11:00 AM, with all questions required to be emailed to Amber Simonton (asimonton@dnr.in.gov) no later than January 13, 2026. Submission methods include email, fax to (317) 972-3275, or mail to the Indianapolis address, with electronic portal submissions explicitly prohibited. Bidders must provide pricing on an F.O.B. destination basis, including unit prices and extended totals for each line item, with quoted prices remaining firm and valid for thirty calendar days after the response due date.

The procurement includes several set-aside designations and participation goals, specifically targeting minority and women's business enterprises (MWBE) with 8% minority and 11% women participation goals, as well as a 3% goal for Indiana veteran-owned small business enterprises (IVOSB). Additional preferences are established for U.S. manufactured products, Indiana businesses, and Indiana manufactured products. Bidders must comply with various state requirements, including drug-free workplace certification, employment eligibility verification, and nondiscrimination provisions. While no specific budget range is mentioned, the solicitation indicates a focused procurement for specialized agricultural equipment components. All prospective vendors must adhere to Indiana state ethics obligations and provide necessary certifications demonstrating compliance with state purchasing guidelines and small business participation objectives.